Examinations Officer

Location: Central Bedfordshire College - Dunstable

Benefits: 27 days annual leave plus Bank holidays, People’s pension, Retail and Leisure Discounts, excellent professional and personal development opportunities, accessing college courses.

About the role:

We are currently seeking an Examinations Officer to join our Examinations department at The Bedford College group.

As an Examinations Officer, you play an important role in the success of our students through:

• Ensuring the integrity of the examination process
• Providing a full exams administration service for students and staff in designated centre(s)
• Working in conjunction with the Senior Exams Officer/Exams Manager to deliver all examinations across all regional sites
• Despatching results/certificates and record achievement in a timely manner
• Conducting General Office duties
• Effectively communicating with relevant College departments, students and awarding bodies to ensure an effective Examinations Service
• Being responsible for the administration of procedures relating to the processing of all registration, examination and certification requests by the publicised deadline and in accordance with awarding body regulations
• Advising staff on all aspects of registration, examination and certification procedures.
• Following all on-line and paper-based examination procedures and ensure all examinations are scheduled in accordance with Awarding Body regulations
• Ensuring approved examination access arrangements are identified and appropriate examination resources prepared and delivered in accordance with Awarding Body regulations and statutory requirements.
• Assisting the Examinations Manager/Senior Exams Officer in the production of detailed monthly timetables, including booking rooms and invigilators based on availability and communicating any resource issues immediately
• Ensuring timely communication of examination dates, times, and venues to students and/or staff
• Checking that exam papers have arrived in good time for exams, logging their arrival and keeping confidential examination papers and materials secure at all times and in accordance with Awarding Body regulations.
• Chasing up non arrival of papers
• Being responsible for promoting and safeguarding the welfare of children, young people and vulnerable adults and for raising any concerns in line with college Policies and procedures.
• Being responsible for promoting equality and diversity in line with college procedures.
• Being responsible for following health and safety requirements in line with college policy and procedures.
• Participating proactively in training and development including qualification development required in the job role.

About you:

• Possess Maths and English GCSE A*-C or L2 equivalent
• Have experience of entering data on to computerised databases
• Have experience of working with confidential documentation and information
• Have substantial administrative experience in an office-based environment
• Have experience of taking responsibility for small projects
• Possess good IT skills including the ability to manipulate data using Microsoft Excel and the use of Microsoft Word
• Have proven ability to work as a team.
• Have excellent customer service skills
• Have excellent written and verbal communication skills
• Have excellent organisational skills through working experience
• Possess a proven ability to work calmly and effectively over periods of high workload and/or customer demand
• Possess a proven ability to meet deadlines
• Possess the ability to transport Examinations papers and scripts securely to all regional sites through use of own transport.
• Be willing to have some flexibility with working hours to accommodate occasional early starts and provide evening cover

For a more detailed breakdown of the job role and the requirements, please see the Job Description attached to this vacancy.

Interviews to be held: 11 March 2025

Successful candidates must also be able to demonstrate alignment to our organisational VISION values:

• Valuing Teamwork - We are one team who by working together can achieve great things, respecting the opinion and valuing the contribution each of us makes.
• Improving Continuously - We challenge ourselves to always do better by trying new things, sharing knowledge, reflecting on practice and learning from others.
• Student Centred - At our heart is always doing what is best for our students. We consider students in all of our decision making to create positive outcomes and memorable experiences for every student.
• Inclusive - We celebrate differences and diversity, recognising that we can learn from each other.
• Open and Caring - We care about the wellbeing of our staff, our students, our community and wider society, creating an environment built on trust where we listen, engage with and support each other.
• Nurturing Education Excellence - We promote educational excellence by delivering programmes that challenge our students to achieve their ambitions.

About The Bedford College Group

The Bedford College Group was formed in 2017 following the merger of Bedford College and Tresham College and is now the largest provider of education in the South East Midlands, with over 15,000 students passing through our doors each year.

Today, the Group is made up of a family of colleges across Bedfordshire and Northamptonshire: Bedford College, Central Bedfordshire College and Tresham College in the towns of Bedford, Dunstable, Leighton Buzzard, Corby, Kettering and Wellingborough; Shuttleworth College, a specialist land-based college; The Bedford Sixth Form, (the only dedicated sixth form in Bedford); The Corby Sixth Form, (opened in September 2023); and the National College for Motorsport alongside Silverstone race circuit. To widen accessibility to education and training, the Group also has community-based Learning Centres in Bedford, Corby and Kettering which offer IT training.

Safeguarding our Students

The Bedford College Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be subject to thorough vetting process which includes, an enhanced DBS check and satisfactory references.

This post is exempt from the Rehabilitation of Offenders Act 1974. The Rehabilitation of Offenders Act 1974 and the Exceptions Order 1975, provides information about which convictions must be declared during job applications and related exceptions and further information about filtering offences can be found in the DBS filtering guide. The Bedford College Group's policy on Employment of Ex-Offenders is attached to this vacancy.

Candidates who are barred from working with children are reminded it is a criminal offence to apply for this post.

Job Description:

Job Description - Exams Officer (v24.12).pdf

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