Executive Assistant

Role: Executive Assistant
Department: Global Engagement
Grade: 5 (£28,081 - £31,404)
Responsible to: Pro-Vice-Chancellor & Executive Dean for Global Partnerships
Campus: Belfast

(Permanent / Full-Time)

Closing date: 5th February 2025 at 23:30
Reference number: 033863

- ABOUT US -

We are a university with a national and international reputation for excellence, innovation, and regional engagement, making a major contribution to the economic, social, and cultural development of Northern Ireland. Our core business activities are teaching and learning, widening access to education, research and innovation and technology and knowledge transfer.

- THE ROLE -

To provide a comprehensive professional secretarial and support service to the Pro-Vice-Chancellor & Executive Dean (PVC & ED) for Global Partnerships. Main duties will include providing an effective and efficient personal secretarial service, incorporating complex diary and calendar management, including prioritising of meetings/appointments, booking international travel and co-ordinating nominated representatives e.g. Heads of Schools to represent the PVC & ED at meetings as required.

- ABOUT YOU -

- A good standard of numeracy and literacy either by qualification or evidenced by work-related activities.
- Experience in a personal secretarial capacity in support of a senior manager, including working with sensitive and confidential material.
- Experience of electronic diary management for a senior manager in a large organisation who works across multiple locations, including making travel arrangements.
- Experience of arranging and servicing meetings in a business/work environment including taking notes and contributing to the work/actions arising from committees/meetings.
- Experience of drafting routine correspondence, papers, reports and spreadsheets, and the preparation and formatting of documents, extracting and manipulating data and information across different desktop and IT office applications (e.g. Word, Excel, PowerPoint, and Outlook) ensuring an integrated approach.
- Willing to travel between campuses and work outside normal office hours on occasion to meet the needs of the role.

Further information can be found in the candidate briefing document, available to download from the advert on the Ulster University Jobs portal.

Ulster University holds a Silver Athena SWAN Award in recognition of our commitment to advancing Gender equality. You can read more about what this means on our University website. The University has a range of initiatives to support a family friendly working environment, including flexible working.

The University is an equal opportunities employer and welcomes applicants from all sections of the community, particularly from those with disabilities. Appointment will be made on merit.

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