Full Time Bursar - Teikyo University of Japan in Durham

Open-Ended/Permanent – Full Time

Hours per week: 35

Closing date: 24^th February 2025, 11:59:00 PM

Disclosure and Barring Service Requirement: Not Applicable.

To apply, please send your CV and letter of application to the Bursar (Mr Andrew Davies) at andrew.r.davies@durham.ac.uk by 24^th February2025.

Full Time Bursar – Teikyo University of Japan in Durham

Teikyo University of Japan In Durham looks for a pro-active, professional, enthusiastic and reliable Bursar from 10^th March 2025. Your normal hours of work will cover 5 days per week at Teikyo University in Durham and involve tasks as stipulated within the attached Job Description.

Schedule: 35 Hours per week: Monday – Friday: 09:00 – 17:00 (1 hour Lunch Break per day).

Salary: Circa £52,000 - £54,000 per annum (pro rata) dependent on experience.

Access to contributory pension scheme.

Main duties

1. Monitoring financial matters as directed by the Principal and the Board of Directors.
2. Preparation of annual draft forecast for income and expenditure, for submission to the Principal for inclusion in the Financial Review and Financial Plan.
3. Monitoring implementation of the budget and presentation of management reports, as requested.
4. Scrutiny and certification of payment of all contractor’s and supplier’s accounts.
5. Act as Secretary to the Board of Management, preparing agenda, for all meetings of the Board of Management and for recording the Minutes.
6. Authorise arrangements for home-stay pupils, during the Summer and Christmas vacations through the Head of EFL.
7. Organising all property renovations, leases, provision of staff accommodation, planning appeals, surveys and formal lease records.
8. Planning, direction and management of the College’s domestic arrangements including cleaning and normal maintenance through the Head Porter and the Housekeeper.
9. Development and maintenance of the College’s property and fittings and the appointment of contractors to assist, where necessary, within approved levels of expenditure.
10. Management and supervision of the maintenance of the estate and gardens.
11. In conjunction with the Bursar at Teikyo Foundation (UK), management of the insurance of the College buildings, vehicles and equipment and monitoring all Health and Safety risks.
12. Appointment, in conjunction with the Principal and HQ Teikyo University Japan, of EFL teachers and all support staff.
13. Monitoring and reporting to the Principal, supporting documentation regarding payment of wages and salaries to all staff including PAYE, National Insurance and Pensions.
14. Preparation of formal contracts, terms of employment for all staff and supervision of all non-teaching staff and relevant legislation including workforce health and safety (Chairman of the Health and Safety Committee).
15. Procurement of household and educational supplies and equipment and the maintenance of appropriate inventories through Heads of Department.
16. Making best use, during the College holidays, of the College’s assets and amenities to the greatest financial advantage, compatible with the College’s maintenance requirements and staffing considerations.
17. Management of TUID’s vehicle fleet through the Head Porter.
18. Organising bi-annual joint meetings with the Senior Officers from Durham University (Acting as first point of contact and secretary).
19. Becoming an active member of at least two College SCR’s (Senior Common Rooms).
20. Planning and personally hosting all visits by the Owner and Senior Japanese Staff to Durham.
21. Managing all IT and Data Protection Policies.
22. Supervising all Diversity Policies and Equal Opportunity Rules and Regulations.
23. Liaison point of contact with Wadham College, University of Oxford and St Edmunds College, University of Cambridge for the planning of annual Induction Courses.
24. Close communication with the Senior Tutor at Wadham College in support of the Okinaga Junior Research Fellowship (OJRF) in Japanese Studies.

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