Senior Course Administrator (International Politics and Oxford Experience, Portfolio 1)

We have an exciting opportunity for a Senior Course Administrator to join the Department for Continuing Education, to lead the administration of the International Politics Summer School and Theology Summer School, as well as support the Senior Course Administrator responsible for the administration of the Oxford Experience summer programme.

About the role

You will have significant experience of working in an office, with excellent administrative and event/course organisation skills, accuracy and attention to detail, and an ability to work collaboratively and flexibly within a team. You will have sound judgement and an ability to adhere to established procedures and protocols, which will allow you to work with minimal supervision, while seeking guidance as required. Discretion and a professional and helpful manner in dealing with a wide range of people over the telephone, via email or in person are essential.

You must be competent in a range of MS Office applications, and be willing to use technology to the full to reduce administrative processes. Some knowledge of the workings of the University of Oxford would be advantageous, as would knowledge of the city of Oxford.

The normal working hours are 09.00-17.18, Monday-Friday, with an hour for lunch each day. During the seven weeks in which the summer schools are running you will need to adjust your working week and work additional hours, normally all day on Sunday and Friday evening in each week. Overtime is paid at enhanced rates in line with University policy.

About you

You should have a solid background in student administration, with excellent organisational and time management skills.

You will be experienced in the preparation and delivery of residential summer schools for international participants, as well as short courses and other events. You will have considerable experience of coordinating events in person and responding to queries by email, as well as face-to-face and over the phone. It is essential that you will be comfortable interacting with a diverse range of people of all ages and nationalities. Experience with financial arrangements such as preparing course budgets is also essential.

Flexibility is important, as you may be required to take on additional administrative responsibilities related to course administration. Strong attention to detail, a collaborative working style, and the ability to manage multiple tasks efficiently are crucial

About us

OUDCE provides opportunities for people from a wide variety of backgrounds to benefit from the University’s rich and unique resources. We are ambitious and forward-thinking, with a strong sense of identity and community. Our mission is to inspire people locally, nationally and globally by extending access to Oxford’s world-class teaching and resources through flexible and inclusive opportunities for study and research.

Colleagues uphold the Mission, Vision and Values of the Department and actively promote a culture of equality, diversity and inclusion.

Application process

You will be required to upload a covering letter/supporting statement, CV and the details of two referees as part of your online application.

To make informal enquiries about the post please contact personnel@conted.ox.ac.uk

The closing date for applications is 12.00 noon on 13 January 2025

Bring your expertise to the University of Oxford and be a part of a community that values creativity, diversity, and excellence.

The University of Oxford is an equal opportunity employer and welcomes applications from individuals regardless of their background.

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