Executive Assistant

Location and Base: Home-based in the North of England with occasional regional travel.

Salary: Up to £30,000 per annum pro rata (full time equivalent) depending on experience

Contract: 6 to 9 months to cover maternity leave; Part time (flexible hours available – minimum 16 - 30 hours per week) starting immediately; secondments considered.

Interview: Candidates who are shortlisted will be invited for interview. Interviews will be conducted via MS Teams.

About Us:

The NHSA is a membership organisation representing universities and NHS hospital trusts in health and life sciences research across the North of England. Further information on the role and mission of the NHSA can be found at www.thenhsa.co.uk.

About this Role:

The Executive Assistant will provide a variety of support functions for the Chief Executive and other members of the Executive. The post holder will also contribute to the administration of company activity by arranging and supporting a variety of meetings and some events. The post holder will also provide cover and capacity on a range of operational functions such as finance and HR.

Summary of Duties:

• Manage diaries, arrange meetings and travel for the CEO and other members of the Executive
• Schedule meetings, prepare agendas and produce minutes as necessary for a range of meetings
• Provide support to the Office Manager on delivery of core functions of the NHSA, such as administration of HR and Finance processes
• Help maintain key relationships with regional, national and international health and life sciences stakeholders and partners across all aspects of our activity
• Provide dedicated support on the co-ordination and delivery of ongoing programmes through the provision of high-quality admin support to Programme Leads

The post-holder will work with the CEO and the Executive team and act as an important link between us and our wider networks. They will need to: understand the different sectors the Alliance serves; contribute to maintaining relationships across the team; and liaise effectively with constituent member institutions. The post-holder will also need to successfully engage with a wide variety of stakeholders from many different backgrounds and cultures. They will possess a flair for communicating with varied groups of people.

The post-holder will also need to demonstrate attention to detail, credibility, dynamism, motivation, resilience and emotional intelligence. The ability to meet deadlines and ask for help when needed is crucial in order to manage competing demands on their time.

We are committed to equal opportunities and diversity. We welcome applications from all backgrounds but particularly from those of under-represented and minority communities.

Applicants can read the full job description and person specification on the NHSA's website here 

To apply, please submit your CV along with a PDF cover letter demonstrating that you understand the Job Description and outlining how you meet the Person Specification to vanessa.nolan@thenhsa.co.uk via the 'Apply' button above, quoting vacancy reference 25_NHSA_EA in the subject field

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