Senior Administrative Assistant

Location: Bodleian Social Science Library, Manor Road Building, Manor Road, Oxford, OX1 3UQ

Part-time (20 hours per week /0.5479 FTE)

About the role

Bodleian Libraries seek to appoint an enthusiastic, skilled, and service-oriented person to provide administrative support for a group of busy libraries.

As part of the Social Sciences Group Administration Team, you will carry out work which includes: undertaking general, facilities, financial and staffing-related administrative tasks, maintaining records; sourcing and ordering supplies; dealing with a wide range of enquiries and requests.

This is a permanent, part-time post: working hours are 20 hours per week (0.5479 FTE) Monday to Friday. There is the opportunity for remote working: one shift per week (4 hours) could be worked from home.

If you possess excellent communication and customer service skills and can demonstrate the ability to work efficiently and proactively as part of a team, then we would like to hear from you!

About you

You will have relevant experience in administration, competency using Microsoft packages (Word, Excel, etc.) databases and email. A proven ability to become proficient in new software packages is also essential.

You will have excellent interpersonal and communication skills, especially the ability to communicate effectively, confidently and courteously with managers, readers, colleagues and the public verbally and in writing. This includes the ability to interpret, apply and communicate regulations and procedures.

Willingness to learn and the ability to apply appropriate discretion when dealing with confidential information is also essential.

What We Offer

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

• An excellent contributory pension scheme
• 38 days of annual leave (pro rata for part-time staff)
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans

More information is available at https://hr.admin.ox.ac.uk/staff-benefits

Diversity

Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.

How to apply

You will be required to upload your CV and the attached supporting evidence form as part of your online application. The supporting evidence form lists each of the essential and desirable selection criteria, as listed in the job description- please explain how you meet each one. CVs alone will not be considered.

We aim to provide a supportive working environment and are happy to discuss training and professional development opportunities. The Chair of this recruitment panel will be Rebecca Sparkes, who can be contacted with enquiries relating to the role (rebecca.sparkes@bodleian.ox.ac.uk). General queries about the recruitment and application process should be directed to the Recruitment team (recruitment@glam.ox.ac.uk).

Only applications received online before 12.00 midday (GMT) on Friday 3 January 2025 can be considered. Interviews are expected to take place during the weeks commencing 20 or 27 January 2025.

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