Senior Administrator and PA

Background

You will be joining the College of Social Sciences to support a dynamic team of senior academics in the new Birmingham Centre for Evidence and Implementation Science. You will be part of a multi-disciplinary team at the forefront of methodological innovation and policy and practice change.

Main Duties

As a Senior Administrator and Personal Assistant in the Birmingham Centre for Evidence and Implementation Science you will be responsible for:

• Undertaking complex diary management and meeting planning, usually 6-12 months ahead, making decisions on the best use of time.
• Maintaining high profile working relationships with key stakeholders, fielding enquiries and ensuring that appropriate information is disseminated to stakeholders as appropriate.
• Proactive preparation and collation of meeting-related papers, working collaboratively to determine what information might be required in advance of a meeting, articulating clear deadlines for submission and proactively chasing where necessary. This may include attending meetings to provide high-quality committee support, taking minutes and following up as appropriate.
• Arranging complex UK and overseas travel, including booking flights, hotels, transfers, and organisation and planning of itineraries, ensuring best use of time and budgetary resources.
• Organisation of events including booking a venue, sending invitations, arranging refreshments, liaising with speakers, manage bookings, co-ordination of colleagues, advertising, collating feedback and reporting back.
• Supporting the management, development and implementation of operational processes and systems.
• Conducting proof reading and editing of complex documents
• Providing research administration to academics within the centre, including interaction with publication and grant funding portals to ensure timely and accurate submissions
• Supporting equality and valuing diversity, moderating own behaviour to avoid unfair discriminatory impact or bias on others.

Person Specification

• Educated to A Level standard, or equivalent level 3 qualification such as a Level 3 NVQ, or level 3 national diploma or relevant experience evidencing the skills and ability to undertake the role.
• Minimum of grade C/4 in Mathematics and English at GCSE or equivalent level 2 qualification.
• Highly proficient IT skills, in particular the ability to handle complex electronic diaries and emails, the wider MS Office suite of programmes including excel and powerpoint, and some experience of using an enterprise resource planning package. The post holder should also be confident and able to quickly learn new IT skills and software packages as required.
• Proven ability to plan ahead and anticipate requirements, proactively planning own (and sometimes others’ workloads) to manage time effectively, progress tasks concurrently and work to deadlines.
• Excellent communication skills, including the ability to write for different audiences, and to required deadlines.
• Excellent interpersonal skills. The postholder must inspire confidence and command authority with a range of colleagues and provide excellent customer service at all times.

Informal enquiries to Dr Bella Scantlebury (a.l.scantlebury@bham.ac.uk) 

To download the full job description and details of this position and submit an electronic application online please click on the 'Apply' button above.

Valuing excellence, sustaining investment

We value diversity and inclusion at the University of Birmingham and welcome applications from all sections of the community and are open to discussions around all forms of flexible working

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