Administrative Assistant - SAIL

Location: Singleton Campus, Swansea

About The University

Swansea University is a research-led university that has been making a difference since 1920. The University community thrives on exploration and discovery and offers the right balance of excellent teaching and research, matched by an enviable quality of life.

Our stunning waterfront campuses and multicultural community make us a desirable workplace for colleagues from around the world. Our reward and benefits, and ways of working enable those who join us to have enriching careers, matched by an excellent work-life balance.

About The Role

These positions are Fixed Term for 12 months working full-time.

Swansea University has a strong reputation in Health Informatics. A long track record of information system research and development, information standards, and public health research has been consolidated within the purpose-built Data Science Building (DSB): a strategic development providing a range of anonymised linked health and other public policy data on the population of Wales with state-of-the-art High Performance Computing facilities within an ISO accredited security environment.

The SAIL Databank and the Secure Research Platform are world-class facilities for research to improve health, well-being and services. They are internationally recognised, and receive funding from the Welsh Government’s Health and Care Research Wales. Billions of anonymised, person-based records are held in the SAIL Databank and other tenancies within SeRP and subject to safeguards and approvals these can be linked to address important research questions.

We are looking for someone to:

• Organise and facilitate internal and external meetings, seminars and events (including circulating agendas, following up actions and taking minutes).
• Requisition goods and services.
• Provide diary management services for their team including answering queries about availability and setting up meeting appointments.

Equality, Diversity & Inclusion

The University is committed to supporting and promoting equality and diversity in all its practices and activities. We aim to establish an inclusive environment and welcome diverse applications from the following protected characteristics: age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (including colour, nationality, ethnic and national origin), religion or belief, sex, sexual orientation.

As an inclusive and welcoming workplace, we value people for their skills regardless of their background. Applications are welcome in Welsh and will not be treated less favourably than those submitted in English.

Welsh Language Skills

The Welsh language level required for this role is Level 1 - A little. The role holder will be able to pronounce Welsh words, answer the phone in Welsh (good morning/afternoon) and use very basic everyday words and phrases (thank you, please etc.). Level 1 can be reached by completing a 1 hour course.

The University is a proud bilingual institution, our Welsh Language Strategy outlines our aspiration to promote the language and enable our staff to engage with the language as an additional workplace skill and as a gateway to new cultural and social opportunities. Applications are welcome in Welsh and will not be treated less favourably than those submitted in English. Welsh speakers have the right to an interview in Welsh. Applicants for a role where Welsh skills are essential are expected to present their application in Welsh and will be interviewed in Welsh, if shortlisted.

Additional Information

Applications for this role will take the format of a CV submission & cover letter.

Closing Date: 4 December 2024

Interview Date: 16 December 2024

Informal Enquiries

• Rachel Carpenter rachel.carpenter@swansea.ac.uk
• Rob Garlick R.Garlick@swansea.ac.uk

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