Administrative Assistant

Key Information

Salary: £23,000. Appointments are normally made at this starting salary, however comparable skills and experience will be considered. Future progression is based on annual performance review.

Duration of Contract: Fixed Term until March 2026

Hours per week: 35 hours per week (Full Time), Monday to Friday. Part-time and flexible working will be considered. 

Closing Date: 1st December 2024

Job Details

We are seeking an individual with excellent attention-to-detail to work closely with the administrative team to support the day-to-day activities required as part of two programmes (i) the Jewish Community’s NHS BRCA-testing programme and (ii) NHS Cancer Programme/SBRI Healthcare Innovation award BRCA-DIRECT programme, in collaboration with the Royal Marsden NHS Foundation Trust and NHS England Cancer Programme. The Candidate will also assist wider team members as required.  

Specific duties and responsibilities will include, but are not limited to:

• Provision of support with day-to-day running of the programmes, including data entry and preparation of materials or packs to be sent to patients.
• Working with the team to ensure patient enquiries via email and telephone are addressed in a timely manner.
• Capturing information and progress data within team trackers and databases. 
• Supporting administrators with maintaining equipment supplies and procuring of items as required.
• Arranging meetings with collaborators, including charities, patient support groups, researchers, clinicians, and senior members of NHS England and Health Education England. 
• Supporting with patient and public involvement/engagement (PPI/E) activities, including arranging reimbursement. 
• Maintaining efficient filing systems and records. 

For further information please refer to the job pack.  

Key Requirements 

The successful candidate must:

• Be educated to GCSE level or equivalent.
• Have previous experience within research and/or healthcare and/or administrative setting.
• The candidate should be able to demonstrate the following essential skills: excellent IT skills, excellent attention to detail in data entry and record retention. excellent organisational skills and general attention to detail, excellent written and verbal communication skills, an interest in cancer research and/or genetics, the ability to maintain confidentiality and handle sensitive data and the ability to interact professionally and compassionately with patient.
• Have experience working with team members and in producing verbal/written communication content, with desirable experience within clinical research or NHS clinical environment and in cancer and/or genomics research.

Department/Directorate Information: 

The post will be situated in the Translational Genetics team (led by Prof Clare Turnbull), which consists of both clinically focused translational research and analytical/bioinformatics research. The division of Genetics and Epidemiology is led by Prof Richard Houlston, FRS. The division is international renowned for its pioneering work in understanding the underlying genetic causes of cancer risk. 

We encourage all applicants to access the job pack attached for more detailed information regarding this role. For an informal discussion regarding the role, please contact Ruth McCarthy via Email on Turnbull.lab@icr.ac.uk.  

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