Special Projects Administrator

The Finance Division wishes to recruit an experienced administrator to support the PA to the Deputy Director of Finance, with a specific focus on providing support to special projects within Financial Operations.

We are looking for someone highly organised who has previous experience of working in an administrative/project role. Candidates should possess excellent communication and interpersonal skills, have strong time management and organisation skills, and the ability to prioritise a diverse and changing workload.

The Role

You will provide an efficient and effective administrative and project planning function for a variety of projects being led by the Deputy Director of Finance. Tasks will include arranging meetings, collating agendas and papers, taking minutes, and tracking progress, and providing administrative support to the Project Managers, sponsors and project committees.

This role will also provide executive support to the senior management team (in particular, the Deputy Director of Finance as guided by the PA to the Deputy Director) as and when necessary, e.g. diary management and coordinating internal and external meetings, and will provide PA support cover to Deputy Director of Finance in the absence of the PA to the Deputy Director.

Additional duties will include coordinating events such as staff workshops and training sessions, including venue booking, catering, travel arrangements, agenda and workshop materials.

Your Skills

We are seeking applicants with experience in an administrative role and demonstrative knowledge and experience of project administration and coordination. 

Candidates should be educated to A-level standard / GCSE standard, or equivalent, including Mathematics and English. They should also be highly proficient in standard software packages, e.g. Word, Excel, Outlook and SharePoint. Please see Person Specification for further essential and desired experience and skills for this role.

Please specify in your application what hours you are looking for, please note one of the working days must include a Friday.

Benefits

The University offers an excellent benefit package including:

• 36 days annual leave, inclusive of Bank Holidays
• Defined benefits pension schemes
• Flexible working options
• Family-friendly initiatives
• Career development opportunities
• Support for health & mental wellbeing
• Discounts on shopping
• Rental deposit scheme
• Public transport season ticket loans
• Tax-efficient bicycle and charity-giving schemes

Location

The University is supportive of hybrid working, where some work is undertaken on University premises and some in a remote working environment. The aim of our approach is to enable as many staff as possible to work in a hybrid way if they wish and where their role allows. This arrangement is subject to change and will not form a part of the contractual terms of the role. 

Funding for this post is available for two years fixed term, in the first instance.

We welcome applications from individuals who wish to be considered for part-time working or other flexible working arrangements.

To apply online for this vacancy and to view further information about the role, please click 'Apply' above.

If you would like more information about this role, informal enquiries can be directed by email to lauren.uttridge@admin.cam.ac.uk.

If you have any questions the application process, please contact a Recruitment Administrator at Finhr_recruitment@admin.cam.ac.uk.

The closing date for applications is 18th November 2024.

The interview date for the role are planned for 2nd and 3rd December 2024

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.

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