Small Works Supplies Administrator

An exciting opportunity has arisen for an Administrator to join a restructured Maintenance Services team at the University of Surrey in Guildford.

Working as part of an in-house services team of 40+ you will be assisting the Stores Manger in the day to day running and facilitating the seamless continuation of service. The post will be required to support our current day pattern of 08.00 – 16.12 Monday to Friday, and may be required to support out of hours rotas as required by the Stores Manger to ensure operational effectiveness and business continuity. 

Role & Responsibilities:

Reporting to the Service Support Manager the post will be responsible for services that will include: -

• Delivering an effective operational stores function and support of the Service Support Manager and Stores manager.
• Ensuring sufficient stocks are available in order that small works can be undertaken in an efficient and cost-effective manner in both the main and off-site satellite stores that come under the control of the EFCS department. This includes maintenance stock, large/small white goods,  tools, safety equipment, PPE, uniform
• A good level of communication and customer service skills and the ability to switch tasks seamlessly and Prioritisation of tasks and managing lead times. 
• Ensuring that all tools and vital equipment, used by the operational staff, including expensive equipment are fully maintained/calibrated, safely stored and meet all health and safety protocols
• Raising requisition orders for both stock and non-stock items
• Processing sales transaction (invoice payments)
• Receiving and verifying the quality and quantity of deliveries
• Receipting goods via Finance system
• Opening and Closing the stores in periods of Leave/absence of the Stores Manager 
• Value for money, obtaining/negotiating the best possible prices for non-stock and stock products via the university preferred suppliers or other suitable sources (cheaper alternatives)
• Willingness to undertake training in other trade disciplines (where appropriate/required) 

This is an exciting and perfect opportunity to join our newly reformed teams and make a major contribution to our journey of service delivery improvement and development.

What’s in it for you?

We think Surrey is an amazing place to work, and we are carefully crafting a dynamic, flexible, and fun place to work and thrive.

Our campus is a beautiful, leafy environment with carefully designed gardens, vibrant green playing fields, and a picturesque lake. With the buzz of student life and superb working facilities, the University is a global community of ideas and people, dedicated to life-changing education and research in an inspiring, innovative and diverse environment.

Alongside our gorgeous campus setting, collegiate on-site atmosphere and plentiful development opportunities, we also offer:

• 20 Days Annual Leave + 7 University Closure Days + Bank Holidays
• Additional Day of Leave per year of service for 5 years
• 36 Hour Working week
• Highly-competitive Pension
• Relevant Training & Development
• On-site discounted Nursery/Childcare
• Discounted Surrey Sports Park Membership

For more information or to be considered for the role, please apply via the University of Surrey Website.  

The University is committed to providing an inclusive environment that offers equal opportunities for all. We place great value on diversity and are seeking to increase the diversity within our community. Therefore, we particularly encourage applications from under-represented groups, such as people from Black, Asian and minority ethnic groups and people with disabilities.

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