Executive Assistant and Development Coordinator

About the Blavatnik School of Government

Our vision is of a world better led, a world better served and a world better governed. We are a global school committed to improving the quality of government and public policymaking worldwide, through three routes: teaching current and future leaders; generating research with impact; and engaging with governments and practitioners.

What we offer

The School is a collaborative, friendly, and dynamic department based in an award-winning building in Oxford. We host regular events and talks with well-known guest speakers – all of which are open to staff.

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

• An excellent contributory pension scheme
• 38 days’ annual leave
• Family leave schemes and a comprehensive range of childcare services
• Cycle loan scheme and discounted bus travel and Season Ticket travel loans
• Membership to a variety of social and sports clubs
• Opportunities for remote working.

More information about working at the School can be found on our jobs page.

About the Role

This is a new role, working at the heart of the School’s development team. The role offers interesting and fast-paced work within a high-performing, stimulating and supportive environment.

As Executive Assistant and Development Coordinator, you will be supporting the Associate Dean for Philanthropy and the Director of Development and Alumni Relations, using your comprehensive administrative skills to manage highly complex travel arrangements including visas, drafting itineraries and booking flights & accommodation  where necessary, organisation of meetings including all logistics, diary management where you will use your initiative to make considered judgements when juggling demands on their time including shifting priorities.

You will act as first point of contact for the team, acting as an ambassador for the development team and the wider School. You will support with the routine administrative duties and with the logistics and administration of events and visits led by the team and other development-related projects and programmes.

About You

You will have a personable and diplomatic approach to dealing with a diverse range of people, employing tact, a high degree of discretion and initiative. Your approach will extend to including excellent team working skills (both within your own and with other teams across the School).  You will have experience of, or an understanding of, working on confidential matters and the ability to display high degrees of tact and discretion.

Alongside high levels of accuracy and attention to detail, your strong communication skills will enable you to draft correspondence and presentation materials independently. You will have excellent IT knowledge with proficiency in the Microsoft Office Suite, particularly Word, Excel and Teams and the ability to learn new systems.

Application Process

You will be required to upload a supporting statement, CV and the details of two referees as part of your online application.

The closing date for applications is 12.00 Noon Monday 18 November 2024

Interviews will take place during week on 5 December 2024 and will be face to face

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