Administrative Assistant (Aston Clinical Academic Training Office)

Location: Aston University Main Campus

Contract Type: Fixed Term (31/03/2027)

Closing Date: 23.59 hours GMT on Sunday 24 November 2024

Interview Date: Friday 13 December 2024

The Aston Clinical Academic Training Office (ACATO) is seeking an organised and proactive Administrative Assistant to support the efficient delivery of our internship programmes, research workshops, and other key initiatives. Working closely with the ACATO Manager, you will play a crucial role in ensuring the smooth coordination of events, maintaining communication channels, and providing comprehensive administrative support to ensure the success of ACATO activities. You will coordinate internship programmes, research workshops, and events. This includes managing logistics such as scheduling, venue arrangements, and communication with participants. You will assist in promoting ACATO activities through digital and printed materials and will provide administrative support, including managing correspondence, scheduling meetings, and maintaining records. Preparing reports, presentations, and assisting with grant applications will also be part of your responsibilities. Additionally, you will engage with internal and external stakeholders to foster collaboration. 

Educated to degree or equivalent, you will have experience in administrative roles, maintaining records, and data management. Strong organisational and communication skills, along with proficiency in Microsoft Office (Word, Excel, PowerPoint), are essential. Experience in a clinical or academic training environment and event coordination is desirable.

What we offer:

• Aston University is a dynamic and vibrant campus located within Birmingham city centre, which has excellent transport links via bus or train.
• Excellent training and development opportunities.
• A generous annual leave scheme with 25 days bookable leave and a further 13 days of bank holiday and University closure days.
• Everyday discounts to a number of activities and retailers.
• Great family-friendly policies.
• On-site gym and pool with discounted staff membership available.
• Further information on our Benefits and Rewards can be found here.

Further details:
Job Details
University Information

Aston University is an equal opportunities employer and welcomes applications from all sections of the community. It promotes equality and diversity in all aspects of its work. We strive to have robust inclusivity strategies in place, including race and sexual orientation, to encourage colleagues to have the confidence and freedom to be themselves in the workplace. For more information, visit: https://www2.aston.ac.uk/about/inclusive-aston

We recognise the value of flexible working. Please contact the recruiting manager to discuss what flexible working options are available for particular roles.

If you require the job details document or an application form in an alternative format please contact the recruitment team at recruitment@aston.ac.uk.

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