Post Award Coordinator

The Role and the Department

Research and Innovation Services (RIS) provides guidance, expert advice and hands-on support for all aspects of research and research-related work, including securing funding, working with partners, undertaking knowledge exchange, demonstrating impact, commercialising outputs, ensuring good research practice and supporting professional development.

As Post Award Coordinator, you will join the Post Award section of Research Operations to support post-award grant administration for a portfolio of projects.

You should have experience of providing excellent administrative support, some financial administration experience and the confidence to use software packages to complete tasks quickly and accurately within strict deadlines.

You should also have excellent communication skills and a commitment to providing high customer service standards. You should be self-motivated and keen to develop new skills which peers and managers will support.

Core Responsibilities

• Undertake post-award administration: process grant and contract acceptances and start certificates, cost and monitor staff commitments on research projects, identify invoicing issues and resolve ambiguities in the grant information before setting up on the University’s research information systems.
• Responsible for submitting claims, invoices and financial reports to funders to contract timescales or milestones, including liaison with principal investigators to determine if milestones have been met and expenditure is appropriate and eligible according to the funders’ terms and conditions.
• Respond to grant queries from principal investigators, department officers and research funders.
• Responsible for month-end financial procedures and reporting; review the appropriateness of monthly journal transactions submitted by departments.
• Undertake project reviews; analyse financial activity and verify expenditure is eligible; review budgets for projects awarded in foreign currencies to check for exchange rate fluctuations; advise principal investigators and departmental officers on corrective measures as appropriate.
• Coordinate and liaise with auditors (internal, external or funder) where grant audits are required to ensure timely and successful audit procedures.
• Initiate collaboration agreement process with the contracts team and advise on financial requirements for collaborators.
• Provide training on post-award procedures to departmental staff.
• Keep abreast of changes to funders’ rules and regulations and other HE sector changes that may affect the University’s portfolio of awarded research grants.
• Provide support to the Post-Award Team Leaders and Managers, contribute to the overall work of the office and other such duties in accordance with the grading of the post as required from time to time.

The team works flexibly and uses a hybrid approach to working on campus and at home. However, we expect the successful candidate to be more on campus during the initial training period.

Closing Date: 18-Nov-2024, 11:59:00 PM

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