College Secretary

21 hours per week

This is a new and pivotal role, essential to the work of the Warden (Head of the College) and Bursar (COO), and central to the smooth-running of College governance.

The College Secretary provides high level professional support to the governance of the College as a senior staff member of the committee system and is a key point of contact for regulatory compliance matters and strategic projects. During term time, you will provide secretarial support to the College’s two main Committees by collating and circulating papers and taking minutes, as well as by devising and implementing a clear and easy-to-navigate system for the management and accessibility of meeting papers. Throughout the year, you will lead on a number of key regulatory compliance duties specific to UK public bodies, for example in relation to Freedom of Information requests, and support the Bursar with recruitment and induction of new Governing Body Fellows. And you will support the Warden and Bursar with a range of strategic projects to support the College’s delivery of its Mission and Vision – this will be your main focus outside of term time.

To be successful in your application, you will be an experienced administrator with outstanding organisational and communication skills and excellent attention to detail. Experience of committee servicing/minute taking and an awareness of regulatory matters are important, as is the flexibility and willingness to take on ad hoc administrative tasks that arise. You will bring good judgement, a positive and proactive attitude, and a flexible approach to the duties and workload, and will enjoy working with colleagues at all levels of the organisation.

Working at St Antony’s College

This is a permanent, part-time post (21 hours per week plus unpaid breaks). The exact working hours will be agreed with the successful candidate.

The College Secretary will be paid on the University grade 7 scale, currently £21,614.40 – £26,557.80 gross per annum, plus an Oxford weighting of £900 gross per annum (FTE £36,024 – £44,263, plus £1,500 Oxford weighting). There is a probationary period of six months.

We offer excellent employee benefits, including:

• 25 days annual leave (41 days FTE) including bank/public holidays. It should be noted that holiday cannot normally be taken during term time and College staff work on bank holidays falling during term time
• Membership of the USS pension scheme
• Free meals in College during normal working hours and when the Hall is open
• Access to a car parking space in the College’s grounds if one is available.

How to apply

Please send a completed application form by email to recruitment@sant.ox.ac.uk by 9am on Monday 11^th November 2024. Interviews are expected to be held on Thursday 21^st November 2024.

Candidates will be shortlisted solely on the extent to which they meet the essential and desirable criteria of the person specification based on their application form. Late or incomplete applications will not be considered. 

Any offer of employment will be subject to satisfactory references and the right to work in the UK. 

St Antony’s College is an equal opportunities employer. Applicants will be asked to complete a confidential and anonymous online monitoring survey, which is not seen by the selection panel.

A privacy notice for applicants and information about how we use your data can be found at https://www.sant.ox.ac.uk/about-st-antonys/how-we-use-your-data

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