Undergraduate Administrator

Location: South Kensington

About the role:

Are you looking for an opportunity in student-facing administration?

The Department of Mechanical Engineering offers one of the top undergraduate courses globally, with over 700 students at any given time. We are seeking an administrator to join the fast-paced team supporting our taught programme, offering front line support for students and teaching staff alike to enhance the experience of our student cohort. The postholder will be integral to the smooth running of the academic year, forming a close relationship with our teaching staff to deliver efficient exam and assessment, industrial placement, and electronic systems processes and experiences.

Our Undergraduate course consists of two years of core subjects, covering the full breadth of mechanical engineering, followed by two years where students can specialise their modules according to their interests and strengths. We also offer an industrial placement opportunity, making use of connections around the UK and the globe to enhance our students success and ultimate employability. The variety of specialist knowledge is provided by over 60 members of teaching staff, plus a bespoke manual machining workshop.

What you would be doing:

• You will be part of a core team of administrators offering support for teaching administration, including maintaining module records.
• You will ensure effective and smooth running of exams and coursework submissions.
• You will be a first point of contact for staff, students and visitors relating to teaching policy and e-learning systems.
• You will support the Industrial Exchange Coordinator in coordinating applications and processing placements.
• You will be the primary support point for learning resources, including Virtual Learning Environments (VLE’s) and organising Graduate Teaching Assistants (GTAs).

What we are looking for:

• You will need to be educated to an A-level standard or equivalent.
• You have experience working in a front-facing or customer focussed environment.
• You have administrative experience and have working in a fast-paced office environment.
• You are able to work effectively with people from different backgrounds, cultures and levels of seniority.
• Experience in developing VLE’s, managing exams or other assessments, organising exchange programmes, or committee administration are desirable for the position.

What we can offer you:

• Part of a close-knit administrative and teaching team.
• Be part of the wider Professional services community in the department, including coffee mornings, Academic presentations and social engagements throughout the year.
• The opportunity to continue your career at a world-leading institution
• Sector-leading salary and remuneration package (including 38 days off a year)

Further Information

If you require any further details on the role please contact:

Josie Young– j.young@imperial.ac.uk

Hybrid working may be considered for this role. Staff working in roles that are suitable for hybrid working will normally be expected to work 60% of their time onsite. The opportunity for hybrid working will be discussed at interview.

Candidates should be aware that due to high workload during term time, opportunities for annual leave may be restricted within these periods.

We reserve the right to close the advert prior to the closing date stated should we received a high number of applications. It is therefore advisable that you submit your application as early as possible to avoid disappointment.

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