Senior Timetabling Officer

Fixed Term, End Date: 07/11/2025

Contact name and email for candidate queries:

Victoria Cooper, victoria.1.cooper@kcl.ac.uk

About King’s:

The King’s community is dedicated to the service of society. King’s Strategic Vision 2029 sets out our vision for the future, shaped around five priority areas: educate to inspire and improve; research to inform and innovate; serve to shape and transform; a civic university at the heart of London; and an international community that services the world. Our ambitious Education Strategy sets out the actions that we must take to transform how we teach, how and where our students learn and how we support them during their time with us.

Timetabling Services are responsible for overseeing the delivery of student timetables and room allocations for all teaching and ensuring the optimisation of space utilisation and provision of a high-quality service to staff and students.

We are part of the Students & Education Directorate, a collection of wide-ranging professional services in place to support King’s students and their education. As a directorate we manage the student lifecycle from application to graduation and beyond, to ensure a coherent and seamless student experience and effective administrative processes, working closely with King’s faculties to do so.

About the role:

The Senior Timetabling Officer will play a key role in the provision of a full academic timetabling service in support of our students and the Education Strategy. They will support Senior Timetabling officers in ensuring that the requirements of the College are met through the optimisation of the teaching schedule.  

This is an exciting opportunity for candidates looking to work in a fast-paced administration department, and who wish to utilise their analytical and negotiation skills to provide a first class timetabling service to staff and students.

We encourage applications from candidates who have experience from both within and outside of the Higher Education sector where they can demonstrate the skills needed to succeed in this role

This is a full time post (35 Hours per week), and you will be offered an a fixed term contract until November 2025.

About You:

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

1. Relevant work experience and/or education: We think a wide range of different work and educational experiences could support you to be successful in this role. Relevant work experience might include work in delivering student administrative services, or similar. Relevant educational experiences might include higher education in a related discipline, professional qualifications or other training
2. Ability to balance competing demands and manage customer expectations
3. Involvement in successful timetabling operations, preferably in an organisation of comparable size and complexity
4. Experience of undertaking large scale data gathering and information retrieval
5. Strong negotiating and influencing skills
6. Good attention to detail even when working under pressure and to deadlines

Desirable criteria

1. Knowledge of the issues facing the Higher Education sector
2. Experience of staff supervision, training and delegation of tasks
3. Willingness to work outside standard office hours at peak times

Full details of the role and the skills and experience required can be found in the attached job description which is provided on the next page.

We pride ourselves on being inclusive and welcoming. We embrace diversity and want everyone to feel that they belong and are connected to others in our community.

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