Administration Assistant (LUM1608/1434)

Please apply as soon as possible as we will be interviewing suitable candidates as and when we receive applications, therefore the role may close before the advertised closing date.

As well as undergoing a significant change to enable future growth, we are embarking in a growth programme to create and update our campuses, which will help us to meet the needs of our students and sustainability. This is an excellent opportunity to join us during a period of change and make a real difference in the lives of the students that study at our campuses.

The overall purpose of the role will be to provide administrative support to the Estates team, dealing with routine enquiries from departments and external customers. The post holder will be competent in liaising with a variety of stakeholders, maintaining professionalism when interacting with people at all levels.

What You Will Do

• Provide administrative support to the Estates & Campus Facilities management function
• First point of contact to deal with routine enquiries from a variety of sources including internal customers, contractors, consultants and suppliers
• Responsible for the Estates help desk system and processes, including providing standard system reports as required
• Develop and maintain the department filing and document storage and retrieval system including handling confidential documents
• Arrange meetings for senior managers, including sending out invites, resolving any scheduling/availability issues, providing agendas, finding venues where necessary and note/ minute taking, approval and distribution in liaison with the meeting chair or organiser
• Maintain and order stock for the department including ordering of general stationery and pre-printed documents.

About You

• Must have a Literacy & numeracy qualification at Level 2
• Previous experience of delivering exceptional customer service and administration 
• Experience of taking minutes, creating meeting agenda's
• Excellent communication skills both verbal and written
• Must be able to use Microsoft Office and google packages
• Able to prioritise your own workload to meet deadlines set

Benefits

There are plenty of benefits available to our staff members, here are just a few:

• Generous Annual leave entitlement - If you work full time, you'll get at least 39 days holiday plus bank holidays. This includes closure days at Christmas (pro rata for part time staff).
  • Support Staff 39 days
  • Academic 44 days
  • Senior Management 44 days
• Excellent Pension schemes
  • Teachers’ Pension Scheme 
  • Local Government Pension Scheme 
• Memberships and discounts - employees can sign up to various membership cards and discount schemes such as TOTUM card (formerly NUS card). 
• Travel and commuting - discounted travel available through Metro card, Northern Rail, First Bus, Arriva Bus and Cycle to work schemes.
• Learning and development opportunities -  including staff development days
• Employee wellbeing initiatives
• Flexible and hybrid working opportunities - this will vary depending on role requirements

About Us

Leeds City College is one of the largest further education institutions in the country and is one of the biggest providers of apprenticeships regionally. 

We provide a vibrant and diverse learning environment, delivering excellent and innovative education which is supportive, inspiring and life changing. Leeds City College’s values put students first and are at the heart of everything the college does.

We are committed to lifelong learning and investing in our staff. You’ll have access to a broad variety of training and professional development designed to help you continually develop and grow. We offer a wide range of job vacancies, and our large size means there are always exciting opportunities to progress.

Join us on the journey to being the best that we can collectively be for our students, apprentices, staff and our stakeholders.

SAFEGUARDING

At Luminate Education Group we are committed to the safeguarding and welfare of all our students including children, young people, and vulnerable adults. We expect all our staff and volunteers to share this commitment. We follow the Safer Recruitment requirements and best practice as set out within Keeping Children Safe in Education statutory guidance. All successful applicants will be required to complete mandatory pre-employment checks which include an enhanced DBS check, online checks and must have two satisfactory references. Please be aware that it is a criminal offence to apply for this post if you are barred from engaging in regulated activity in connection to children.

EQUALITY, DIVERSITY AND INCLUSION

Our commitment to Equality, Diversity and Inclusion (EDI) in recruitment is key to our Group’s values. We are dedicated to fostering a workplace that embraces equality, diversity and inclusion in all its forms, where every candidate is treated with fairness, respect, and equity. Our recruitment processes are designed to ensure equal opportunities, remove bias, and promote a diverse talent pool. We continually assess and improve our practices to ensure that every individual, regardless of background, has an equal chance to succeed. By championing EDI, we aim to create a workforce that reflects the richness of our communities and drives innovation through diverse perspectives. To find out more about what our commitment to EDI means to us please Click here to learn more about our EDI objectives.

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