Administrative Assistant

We are seeking a part-time Administrative Assistant to join the Administration team of Oxford Thermofluids Institute, Department of Engineering Science, located at Southwell Building, Osney Mead, OX2 0ES. The post is permanent and the part-time working hours are 21 hours per week, over 3 full-time days from 8 a.m. to 4 p.m.

About The Role

You will be responsible for providing administrative & goods in support for the Southwell Lab as well as the day-to-day running of the OTI reception desk. This includes welcoming guests, answering the phone, processing purchase orders, checking/receipting deliveries and other administrative duties as detailed in the job description.   

About You

You will have the ability to use standard computer programs (Outlook, Word, Excel), have a good understanding of issues around confidentiality, possess the ability to understand and pass on accurate information and have attention to detail. You should be self-motivated and able to work independently but knowing when to refer matters to others. You should have experience in customer facing roles and/or administrative work.

What We Offer 

Your happiness and wellbeing at work matters to us, so we offer a range of family friendly and financial benefits including:

• An excellent contributory pension scheme
• 38 days annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Membership to a variety of social and sports clubs
• Discounted bus travel and Season Ticket travel loans

The University also runs an enormous amount of social groups and sports clubs for those looking for more than just a great place to work.

Application Process

Informal enquiries may be addressed to southwell.admin@eng.ox.ac.uk.

For more information about working at the Department, see  www.eng.ox.ac.uk/about/work-with-us/

Only online applications received before midday on 20 August 2024 can be considered. You will be required to upload a covering letter/supporting statement, (describing how past experience fit with the advertised position), CV and the details of two referees as part of your online application.

The Department holds an Athena Swan Bronze award, highlighting its commitment to promoting women in Science, Engineering and Technology.

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