Senior Contracts Administrator

The role

The University of Bristol is regularly ranked as a world leader in research with a research income of circa £160m per annum. As a University we value and take pride in our research and this is an opportunity to be part of a process that creates real impact both globally and locally.

The Admin Hub (aka the Operations Team) is the nerve centre of the Research Contracts and Research Compliance Team, who are responsible for the provision of legal advice around research activity as well as compliance with national security legislation. This post is one of two Senior Contracts Administrators, each line managing two Administrative Assistants, supporting the Research Contracts/Research Compliance Specialists.

This role is a vital piece in ensuring the smooth running of the teams. It comprises a range of administrative and operational tasks to aid the progression of research projects through the grants & contracts process and to improve operational efficiency within the team. In addition, the Senior Contracts Administrators also fulfil the role of Contracts Specialist for particular types of case (training will be provided). There may be opportunity for future progression in this direction.

What will you be doing?

You will play a key role in the day-to-day operations and strategic development of the team and contribute to its overall success. Some typical duties include:

• Acting as first point of contact for incoming queries
• Setting up new matters on our Case Management System
• Generating standard reports e.g. active cases for a particular School or Faculty
• Liaising with internal and external contacts to assemble the documents and information required to progress a file, including confidential information (the successful candidate will be required to obtain Enhanced BPSS Clearance).
• Reviewing straightforward grant award terms and agreements from external funders and collaborators
• Capturing contract signatures from UoB and external parties, mostly using DocuSign
• Updating the team’s internal- and external-facing webpages 

You should apply if

The team are keen to receive applications from a diverse pool of candidates. We are looking for someone with pro-activity and creativity who is excited to be part of the team’s evolution of continuous improvement.

• You have strong organisational skills to manage a busy, varied workload independently, and a flexible approach to accommodate changing priorities and deadlines.
• You have an eye for detail and can pick out the relevant information for the task at hand.
• You can work effectively with a wide range of people, both within and beyond the team, to bring tasks to a conclusion.

Additional information

For informal queries about the role, please contact Liz Mennell on liz.mennell@bristol.ac.uk

This advert will close at 23:59 UK time on Wednesday 10th July 2024.

Interviews are expected to take place on 8th August 2024.

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