Executive Officer

About the role

The Florence Nightingale Faculty of Nursing, Midwifery & Palliative Care (NMPC) is looking for an experienced Executive Officer to provide a highly professional, effective, and confidential executive service to the Executive Dean of the faculty.

The Executive Officer will provide essential support to the Executive Dean to enable the effective delivery of their duties. The role will be based in the Faculty Business Operations function, managed by the Head of Business Operations and will work across departments in the faculty.

We are seeking an enthusiastic, and proactive Executive Officer to provide duties that include the coordination of cross-departmental and faculty processes, inbox and complex diary management, and the provision of secretariat support the Dean Senior Team meetings. As well as ensuring the delivery of day-to-day operations, the Executive Officer will work to proactively identify ways to improve service delivery. They will demonstrate willingness to take on responsibility for discrete areas of project work as required.

The role would suit someone who is self-motivated, highly organised, adaptable, has strong interpersonal skills, and is proactive. It would suit someone eager to shape a role, comfortable with an evolving portfolio of work and committed to continuous improvement.

The role will act as the first point of contact for the office of the Executive Dean and will be required to regularly liaise with senior faculty and department colleagues, academics, professional services staff across the faculty and services throughout the university.

We are seeking a candidate who has experience of working with a range of colleagues, including high profile external visitors and partners and who can act as an ambassador for NMPC, demonstrating confidentiality, tact, and diplomacy.

It is an exciting time to join NMPC as we continue to grow, and the Executive Officer will actively contribute to the delivery of our strategic objectives.

This is a full-time post (35 hours per week), and you will be offered an indefinite contract.

We strongly encourage applications from underrepresented groups including those from Black, Asian and Minority Ethnic groups, the LGBTQI+ community, those who are neurodiverse and those with a disability.

About you

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

• Educated to A level or equivalent professional experience
• Excellent IT skills, including experience of using Microsoft Word, Excel, PowerPoint and SharePoint (or equivalent)
• Experience of providing professional personal assistant support to members of a senior leadership team including inbox and complex diary management
• The ability to draft documents and correspondence and demonstrate excellent verbal and written communication skills
• Experience of managing a range of enquiries and the ability to liaise with a wide range of stakeholders in an assured manner, demonstrating professionalism, discretion, confidentiality and integrity
• Experience of committee administration including accurately recording actions and decisions
• Excellent time management, prioritisation and organisational skills
• The ability to work methodically and with a good eye for detail but also be flexible in approach to work and changing priorities

Desirable criteria

• Experience of managing small projects through to completion that have resulted in delivering solutions to identified problems
• Experience of working across boundaries in a large and complex organisation
• Experience of undertaking desk-based research and analysis

Closing date: 25 July 2024

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