Executive Assistant to the Vice Chancellor

Part time (21 hrs/wk), permanent

Based Horizons (Reading, Berkshire)

Applicants are required to submit a current CV, cover letter or email, and a Recruitment Check Form which can be found on our website.

We have a new and exciting opportunity for an experienced Executive Assistant to join UCEM and support our Vice Chancellor whilst optimising his busy schedule. We are seeking a professional and reliable individual who can manage a diverse and varied workload, including handling sensitive and confidential information. This is a pivotal role, and you must have previous relevant experience in a high level secretarial or administrative role, with sound knowledge of the higher education sector. Our ambition is to become the Centre of Excellence for Built Environment Education and the years ahead will be exciting as we work to realise this vision.

Your accountabilities and responsibilities include:

• Undertake proactive diary management to ensure an effective and balanced schedule at all times, resolving competing demands, anticipating needs and being responsive and adaptable to changing requirements.
• Draft correspondence as required and liaise regularly with the marketing department on PR opportunities relative to the VC’s activities.
• Collate, assemble and print meeting papers and ensure the Vice Chancellor is fully prepared and briefed appropriately ahead of all meetings.
• Provide excellent and responsive customer service when responding to both internal and external colleagues and stakeholders.

Our main requirements:

• Experience in a similar administrative role for c-suite executive team, gained within an office environment.
• Professional approach and manner, coupled with strong verbal and written communication skills.
• Ability to deal with confidential and sensitive information with discretion.
• Significant experience of MS Office which includes Teams, Outlook (calendar and email), Word (creating and formatting documents), Excel (data entry and spreadsheet formatting), and PowerPoint (preparing slide decks).

At UCEM we expect employees to demonstrate our values: Passion, Integrity, Excellence and Support. Student satisfaction and success are our main drivers, and our people consistently report high levels of employee engagement; your contribution will be valued should you join us.

University College of Estate Management (UCEM) is a long-standing and leading provider of supported online education with a long-term ambition to be the world’s most sustainable university. Wellbeing and work-life balance are a priority for us, with flexible working arrangements and a generous holiday allowance amongst some of our key employee benefits.

For the full job specification and contact details: https://www.ucem.ac.uk/current-vacancies/

TO APPLY: Please send your CV, covering letter/email, and Recruitment Check Form to recruitment@ucem.ac.uk (via the ‘Apply’ button above)

by no later than Thursday 04 July 2024 at noon.

EQUALITY, DIVERSITY, AND INCLUSION

Here at UCEM we champion equality, diversity, and inclusion in our workforce. We celebrate diversity and the strengths it brings to our staff body, our student community and our Board of Trustees, recognising that people are key to our success. Our aim is to attract, develop and retain a diverse workforce, therefore we welcome and encourage applications from all backgrounds.

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