Procurement Assistant

We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success.

The Role
Are you interested in working with a team that processes over £200m of spend per year?
Are you a procurement professional with excellent people skills?
Are you interested in Procurement or have experience of working in procurement and order management?
Do you want to be part of a team working to improve the Procurement process throughout a major University?

If so, you sound like the person we are looking for! We have an exciting opportunity for a Procurement Assistant to work within the Procurement Services team in the University Finance Hub.

The Hub is a large team of skilled and experienced colleagues who manage the financial business activities of the University. We provide a professional and proactive service to our students, colleagues and stakeholders. We are committed to supporting the personal and professional development of our team, this opportunity would therefore be ideal for a colleague keen for further progression, responsibility, and continued career development.

Your role will support the wider procurement team and allow you to get involved in tender activity. Key activities will include: coordinate and administer tender exercises and requests for quotes across a range of procurement categories for goods, services and works. Administer the vendor data management processes for new vendor requests and requests to amend existing vendors. Provide support the P2P purchasing process adding Intrastat codes and updating material codes; maintain and administer the P2P systems including adding and maintaining catalogues on the Marketplace; let and administer framework agreements; carry out audits of spend using university purchasing cards; provide guidance, support and training to Faculties and Schools as required; provide purchasing data reports. Don't worry if you do not have first-hand experience in all of these areas - we will provide all the support and training you need to make you a success in this role!

You will report to the Head of Procurement and work in our state-of-the-art King's Gate office and will receive excellent benefits in terms of leave allowance, pension and hybrid working arrangements.

Note; you do not need to be an expert in procurement nor do you need extensive experience using SAP / procure-to-pay systems, however, these skills are advantageous.

If you would like to talk to us, please get in touch with Adam Bektic, Head of Procurement via e-mail on adam.bektic@newcastle.ac.uk.

To apply, please complete an online application and upload a CV and a cover letter. Please complete any application questions as directed. Your cover letter is a supporting statement and you should outline how you meet the essential criteria of the role and evidence this with examples.

We are happy to have discussions about flexible working and hybrid working is available for this position. 

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