Administrative Assistant

The Oxford Internet Institute – founded in 2001 - is a multidisciplinary research and teaching department of the University of Oxford, dedicated to the social science of the Internet.

In 2025, the OII will take up residence in the new Schwarzman Centre for the Humanities, moving from our current location across three sites on St Giles.

About the role

We have an exciting opportunity to join the professional services team at the Oxford Internet Institute, University of Oxford.   The Administrative Assistant will play a key role within the Governance and Resource team and will provide administrative support across a wide range of areas within the department, including finance, HR and recruitment, facilities, health and safety and events management.

The post holder will also be required to cover the reception desk acting as a first point of contact and providing a professional and warm welcome to students, staff and visitors.

The role presents an ideal platform for developing a range of transferrable skills and gaining a broad understanding of higher education administration and would be ideal for those who have experience with University’s administration.

About you

The post-holder will be a valued member of the team and will need to be flexible and proactive, and have a demonstrable commitment to outstanding service, with strong communication and organisational skills, and the ability to work effectively independently, often with minimum supervision, and as part of a team in a professional, effective and efficient manner.

You will be effective at multi-tasking, keen to embrace change and able to accommodate a steep learning curve as you adapt to the differing administrative support requirements.

Possessing excellent administrative and organisational capabilities, you should also be an effective communicator with strong interpersonal skills, including tact and diplomacy, and with a demonstrable commitment to working as part of a team.

You should have strong and accurate written, numeric and IT skills (including Excel) and also possess the interpersonal skills and to offer support more widely across the department.

What we offer

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

• An excellent contributory pension scheme
• 38 days annual leave (inclusive of 8 bank holiday and 6 fixed closure days)
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans
• Membership to a variety of social and sports clubs

If you would like to discuss this role please contact Duncan Passey on 01865287210 or finance@oii.ox.ac.uk. Further details are also found in the Job Description provided.

You will be required to upload a supporting statement, setting out how you meet the selection criteria, an up to date curriculum vitae and the names and contact details of two referees as part of your online application.

Only applications received before 12.00pm, BST on 10  June 2024 will be considered.

Interviews will be held in person on 3 July 2024 at 1 St Giles, Oxford, OX1 3JS.

Committed to equality and valuing diversity]

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