Executive Assistant to the Head(s) of Department and Head of Administration & Finance

Location: Manor Road Building, Manor Road, Oxford OX1 3UQ

We are looking to appoint an Executive Assistant to the Department of Politics and International Relations. The Executive Assistant (EA) is a key role in the Department, working closely with the Head of Department (currently two joint Heads of Department) and the Head of Administration and Finance, supporting them on a daily basis and working independently on discrete projects identified by them.

The successful applicant will also work closely with professional services and academic staff in the Department and the wider University and liaise with externals. As well as managing the Heads’ diaries and providing daily support and drafting correspondence, you will be required to lead on individual projects and provide solutions to problems as they arise.

Projects could include office planning, coordinating reviews, reviewing administrative processes, academic officer planning, liaising with IT teams, and providing cover for professional services staff absence. Other projects will come up resulting from current circumstances and departmental needs, as identified by the Head(s) of Department and Head of Administration & Finance.

Further responsibilities include: supporting the Operations and Office Manager in the onboarding of all new staff, liaising with Faculty and HR, to implement the new Department-wide induction process; working with the HAF and the SMT to plan and coordinate the yearly wellbeing cycle.

The position requires versatility, with a problem-solving, positive, and flexible attitude being essential. The postholder will need to develop successful working relationships with academics and colleagues across the Department and the wider University. They will be required to act with discretion and tact when dealing with a range of confidential matters.

You will have experience of providing high-level support at an executive level. You will also have good written communication skills, the ability to manage and prioritise a varied and busy workload, and experience of effectively reviewing and managing complex administrative processes.

Applications for this vacancy are to be made online via the ‘Apply’ button above. You will be required to upload a CV and supporting statement and details of two referees as part of your online application.

Only applications received before midday (UK time) on 17 June 2024 can be considered. Please quote reference 173003 on all correspondence.

Interviews are planned to be held on 27 June 2024.

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