PA / Project Coordinator

An exciting opportunity for an efficient and reliable PA / Project Coordinator with excellent administrative and organisations skills has arisen. They will join the small, friendly team based at the Isaac Newton Institute for Mathematical Sciences during the critical setup phase of the Academy for the Mathematical Sciences.

The role

This is a wide-ranging and interesting role in a fast-paced and dynamic environment.

• The post holder will provide administrative and PA support to the Executive Director including: diary management; responding to emails; organising meetings; drafting, preparing and circulating agendas and papers; taking minutes and following up on action points. They will be responsible for the project's document management and mailing list management.
   
• They will carry out financial administration including raising purchase orders, and processing invoices and expenses claims in accordance with University financial procedures and regulations.
   
• They will provide Project Support to Workstream leads and members of the Executive Committee and Advisory Board including: monitoring progress of the project and maintaining and updating project records; updating project plans; monitoring and reporting on project milestones, resources required, deadlines and deliverables.
  
  
• They will provide support to the Policy Unit and will maintain and update the project website, produce promotional material, publicise events and activities, and disseminate information using appropriate media.

Previous experience of administrative work and project management is essential along with the ability to work confidentially and with a wide range of individuals. Excellent organisational skills, flexibility and the ability to independently are also required.

How to apply

To apply online for this vacancy and to view further information about the role, please click the 'Apply' button above.

Conversations about flexible working are encouraged at the University of Cambridge. Please feel free to discuss flexibility prior to applying (using the contact information below) or at interview if your application is successful.

Informal enquiries may be addressed to Dr Christie Marr (Executive Director, Academy for the Mathematical Sciences) via email: cmm78@cam.ac.uk.

Enquiries about the application process may be directed to pasupport@newton.ac.uk.

Interviews are likely to be held in the week commencing 20 May 2024 (subject to confirmation).

Fixed-term: The funds for this post are available until 31 October 2025 in the first instance.

Please quote reference LN41369 on your application and in any correspondence about this vacancy.

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.

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