Executive Assistant

Open-Ended Contract: Permanent

Full time: 35 hours per week

The Bayes Centre are seeking an Executive Assistant to provide high level professional, confidential, administrative support to the Bayes Centre Senior Management (i.e., Director, Chief Operating Officer and Deputy Chief Operating Officers), ensuring their time is managed effectively so they can focus on the delivery of strategic objectives and priorities. 

The post-holder will be required to demonstrate a high degree of personal initiative, flexibility, organisational awareness, judgement and discretion to work independently and efficiently.  The successful candidate will be responsible for organising business, resolving issues independently, liaison with internal and external stakeholders, responding to enquiries, managing diaries, agendas and other information to support effective meetings and decision making. 

The opportunity:

The Bayes Centre is the University of Edinburgh’s innovation hub for Data Science and Artificial Intelligence and this broad remit encompasses activities that include education, research, business and investor relationships. This is a busy environment, perfect for those who enjoy a role where you’ll be entrusted with multiple tasks and where every day will be different.

The Bayes Centre is a multi-occupancy building with around 550 academic, research, industry and professional services staff, from across the institution and representing lease paying commercial partners. We support the wider contribution to the University’s Data-Driven Innovation Programme.

Your skills and attributes for success:

• HNC/HND or equivalent level qualifications in Administration or a PA Diploma, plus relevant professional experience, OR broad experience in similar roles.
• Experience in supporting senior leaders, ideally working in a Personal/Executive Assistant or Business Manager role, with an ability to co-ordinate the collection of data from a variety of sources to be used by the Director, Chief Operating Officer and Management Team colleagues.
• Ability to manage and prioritise own workload, with strong planning and organisational skills, an excellent attention to detail and high level of accuracy, confidentiality and integrity.
• Strong written and verbal communication skills with an ability to network and build strong working relationships, including experience of working/responding independently, using initiative and judgement dealing with unforeseen problems and circumstances.
• Experience with advanced use of Microsoft packages (such as Excel, Power Point and Word) and an up to date working knowledge of AV and smart technology to ensure virtual connectivity. 

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