Faculty Staffing Assistant

About us

Engineering Sciences comprises ten academic departments that undertake research and teaching across a wide range of disciplines. Our scientists and engineers take discoveries from fundamentals to practice, producing innovative technological solutions to challenging problems. It is a dynamic and growing Faculty, with a strong vision and desire to use our talents to ‘Change the world’. For more information see www.ucl.ac.uk/engineering

About the role

The Staffing Assistant will play an active role in ensuring the smooth functioning of a range of HR-related functions. A significant responsibility for this role will be the timely and accurate processing of timesheets, as well as assisting in all aspects of the recruitment process.

The Staffing Assistant will also assist the Senior Staffing Officer in the effective running of the Engineering Faculty Office’s recruitment processes including:

Providing recruiting managers with the paperwork and guidance information to aid with the short-listing and interview processes.

Processing timesheets for Post-Graduate Teaching Assistants and Interns, entering data accurately and efficiently onto UCL HR systems.

Assisting in the annual recruitment process of Post-Graduate Teaching Assistants for the Integrated Engineering Programme.

The role will be fixed term for 12 months. Current UCL staff can apply for this post as a Secondment.

About you

The postholder must have the ability to work independently, proactively and as part of a team, with a flexible approach to changing priorities and a proven ability to meet deadlines whilst maintaining a high level of accuracy.

An understanding of the confidential nature of the work and the ability to deal with sensitive information in a professional manner.

The full list of essential and desirable criteria can be found in the job description.

This appointment is subject to UCL Terms and Conditions of Service for Research and Professional Services Staff. Please visit www.ucl.ac.uk/human-resources/conditions-service-research-teaching-and-professional-services-staff for more information.

Please see the attached job description and person specification for full details. Please also read the attached Candidate Guidance document. When completing your supporting statement, please tell us, using examples, how you meet the essential criteria listed in the job description. Applications will not be considered if you do not clearly address the criteria in the person specification.

What we offer

As well as the exciting opportunities this role presents, we also offer great benefits some of which are listed below: • 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days) • Additional 5 days’ annual leave purchase scheme • Defined benefit career average revalued earnings pension scheme (CARE) • Cycle to work scheme and season ticket loan • Immigration loan • On-Site nursery • On-site gym • Enhanced maternity, paternity and adoption pay • Employee assistance programme: Staff Support Service • Discounted medical insurance Visit https://www.ucl.ac.uk/work-at-ucl/reward-and-benefits to find out more.

Our commitment to Equality, Diversity and Inclusion

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian, and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.

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