Students Coordinator

Working hours: Monday-Friday 09:00-17:00, 40 hours per week.

Reporting to: Students Manager

How to apply: Please send your CV to HR@lincolnsinn.org.uk (via the ‘Apply’ button above).

Post Objectives

To coordinate the events and activities for student members of the Inn as well as providing general administrative support to assist in the running of the Membership & Education Department.

Main Duties

The following list of duties is indicative of the nature of the post.  Priorities, time-scales and standards will be set in agreement with management, recognising the level of professional competence of the post-holder.

• To assist the Students Manager in the co-ordination and delivery of the students’ education and training programmes.

• To make the arrangements for student attendees at residential and non-residential training events, including producing materials and attending each event to assist the Students Manager in the running of the event.

• To make the arrangements for recruitment and selection of Student Representatives, Student Club Secretaries and Lincoln’s Inn Students’ Association (LISA) committee members and to act as their main point of contact, including assisting those outside of London with arranging local events.

• To attend occasional LISA meetings as a staff representative.

• To act as the main point of contact for the Student Secretaries of the Inn’s debating and mooting clubs and assist them in running the clubs.

• To make arrangements for the Inn’s student mooting, debating and public speaking competitions.

• To coordinate the publication of the Inn’s Student Law Journal.

• To make arrangements for the Inn’s pupillage application review sessions and mock interviews for students.

• To make arrangements for the Inn’s annual European Visits to Strasbourg, The Hague and Luxembourg.

• To maintain the relevant sections of the Inn’s website and to provide content for the Inn’s social media accounts.

• To coordinate the production of the regular students’ email newsletter.

• To provide general administrative assistance to the Students Manager and Head of Education & Scholarships as and when required.

• To assist others in the Department in organising Inn events and activities as and when required.

• To work in a helpful and professional manner with other departments, members (including senior professional people) and external contacts.
• To maintain a reasonable knowledge of the general duties undertaken across the Membership & Education Department and to assist with general departmental administration, including but not limited to handling emails coming into the general departmental email, dealing with general enquiries, maintaining the departmental calendar, assisting with the maintenance of records on the Inn’s database and providing cover at reception, as required.
• To attend events both at the Inn and outside of London for which the post-holder is either solely or jointly responsible to ensure their smooth running as required which will require weekend and evening working for which Time Off In Lieu (TOIL) will be awarded. Some events will involve travelling nationally.  The amount of weekend and evening working and travel required will vary throughout the year and will include at least several events (some with overnight stay) a month during busy periods.

Person Specification

Criteria

• At least one year’s previous experience in an administrative support role within a busy working environment.
• Experience of arranging training courses or other events, preferably with some experience of courses/events delivered via video conferencing.
• Experience of working for either a membership organisation / association or a professional body would be desirable.
• An undergraduate degree in any subject would be preferable.
• Ability to provide effective administrative support with enthusiasm and be positive and helpful.
• Excellent organisational and planning skills with the ability to deal with various tasks which may be repetitive.
• Ability to use own initiative and prioritise a busy workload with minimum supervision.
• Ability to work in a helpful and professional manner and develop productive relationships with other members of the team, other departments, members (including senior professional people) and external contacts.
• Willingness to help and support team members including being flexible to business demands.
• Able to work flexibly and attend events on evenings and weekends as required ensuring duties are carried out to the highest standard.
• A confident communicator with excellent written and verbal communication skills, capable of communicating effectively with a wide range of people.
• Highly developed attention to detail.
• Ability to use IT extensively including databases and content management systems.
• Ability to demonstrate honesty and integrity in everything you do.

Benefits

What's in it for you?

There are lots of great reasons to work at Lincoln's Inn, including:

• Generous annual leave entitlement; 30+ days including closure periods over Christmas, Easter and August (for most roles)
• An excellent free lunch
• A 35-hour working week including paid breaks (for most roles)
• Hybrid working (depending on role)
• Overtime paid for Operational roles
• Private Medical Insurance
• A non-contributory 10% Stakeholder Pension Scheme
• Interest-free Season Ticket/Bicycle loan
• Free uniform for operational roles (laundered)
• Enhanced Maternity and Paternity and Shared Parental Leave
• Great annual training and continual development support
• Bicycle stands and shower facilities
• Great annual training and continual development support
• Death in Service benefit; 6 x your annual salary
• Free Eye tests and free chiropody
• Access to a confidential Employment Assistance Programme
• Team building days
• Plenty of social events, such as staff parties, quiz nights etc.
• Employment Membership shopping discounts

The Honourable Society of Lincoln's Inn is committed to ensuring both its members and staff members are treated with dignity and respect throughout their careers. We promote values of trust, transparency, and respect for all through robust policies and procedures.