Administrative Officer / Senior PA (110384-0425)

Location: University of Warwick Campus, Coventry

Duration: Fixed-term contract for 12 months

About the Role

For informal queries, please reach out to Angie Dumper (Office Administration Manager) at a.c.dumper@warwick.ac.uk.

An exciting opportunity is available in the Estates department here at the University of Warwick for a proficient and experienced Admin Officer/Senior PA, working to support the Estates Director.

This is a dynamic, fast-paced department, and we are looking for the successful applicant to start as soon as possible.

In this role, you will provide superior administrative support to the Estates Director and provide a professional and efficient service to all those who interface with the Director.

Responsibilities:

• Be the first contact between the Director and other parts of the University, acting as a conduit for the flow of high-level information.
• Complex diary management.
• Deal with queries and correspondence, drafting responses as appropriate.
• Organise meetings, prepare & research papers, set agendas, attend and minute the meetings.
• Provide support for papers for the University Committees that Estates need to attend.
• Draft Estates communications, presentations and briefings as required.
• Assist in the organisation and implementation of department events.

We will consider applications for employment on a part-time or other flexible working basis, even where a position is advertised as full-time, unless there are operational or other objective reasons why it is not possible to do so.  

About You

If you are enthusiastic, flexible and proactive with the ability to juggle multiple tasks and are a team player then you may just be what we are looking for:

You will need:

• Proven experience in a similar role.
• Excellent administrative skills, including minute-taking.
• Professional attitude and presentation.
• Demonstrated experience in working with senior members of staff, ideally in a university setting.
• Advanced Microsoft Office skills.
• Excellent communication and interpersonal skills
• Ability to work autonomously and as part of a wider admin team.
• Ability to effectively time manage and prioritise multiple tasks.
• Strong problem-solving and organisational skills.

For further information regarding the skills required for this role, please see the personal specification section of the attached job description.

CLOSING DATE: Wednesday 7th May 2025 at 23:55 (BST) 

Full details of the duties and selection criteria for this role can be found in the vacancy advert on the University of Warwick's jobs pages. You will be routed to this when you click on the Apply button.

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