Executive Assistant to the President and Principal

About the Role

The role holder works with the Chief of Staff and the Executive Officer to provide 360° executive support to the President and Principal and collaborates with other team members to support the overall effectiveness of the wider executive team.

The role holder is responsible for providing high-quality executive assistant support to the President and Principal and will act with integrity, ensuring that professional and quality service standards are consistently maintained and applied within the role, and to work collaboratively with the Business Manager to ensure a seamless service across all the Executive Assistants that support the University’s Senior Executive Team (SET).

This is a busy role in a demanding, fast-paced environment, and the postholder will be expected to exercise sound judgement and utilise their independent judgement, acting with complete discretion at all times.

About You

You will have demonstrable experience in a senior Executive Assistant role within Higher Education, delivering excellence in the provision of support services at C-Suite level. You should bring experience in the organisation and servicing of complex meetings, experience handling difficult situations with tact and sensitivity and maintaining absolute confidentiality at all times and experience of organising complex itineraries and associated visa/tickets/documentation for national and international travel. You should be comfortable developing and maintaining effective relationships with staff at all levels and working in a matrix structure with direction being provided by multiple colleagues.

About the Department

The President and Principal and other members of the University’s Senior Executive Team are responsible for the day-to-day leadership and the strategic direction of the University. They are supported by Executive Officers, the Business Manager and Executive Assistants working under the leadership of the Chief of Staff. This is a supportive and collegiate environment, where teamwork and a collaborative approach to work is valued.

About Queen Mary

At Queen Mary University of London, we believe that a diversity of ideas helps us achieve the previously unthinkable.

Throughout our history, we’ve fostered social justice and improved lives through academic excellence. And we continue to live and breathe this spirit today, not because it’s simply ‘the right thing to do’ but for what it helps us achieve and the intellectual brilliance it delivers.

We continue to embrace diversity of thought and opinion in everything we do, in the belief that when views collide, disciplines interact, and perspectives intersect, truly original thought takes form.

Benefits

We offer competitive salaries, access to a generous pension scheme, 30 days’ leave per annum (pro-rata for part-time/fixed-term), a season ticket loan scheme and access to a comprehensive range of personal and professional development opportunities. In addition, we offer a range of work life balance and family friendly, inclusive employment policies, flexible working arrangements, and campus facilities.

Queen Mary’s commitment to our diverse and inclusive community is embedded in our appointments processes. Reasonable adjustments will be made at each stage of the recruitment process for any candidate with a disability. We are open to considering applications from candidates wishing to work flexibly.

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