Supplier Compliance and Purchasing Card Assistant

About us:

The role is part of The Finance, Procurement, Strategic Planning and Analytics Directorate, within the Supplier Compliance and Payments Team, part of Procure to Pay Services.

The role is currently based at Lavington Street, Guy’s Campus under a hybrid basis, 2 days in the office and 3 days WFH but staff are expected to be on campus when required and according to business need.

The procure to Pay Services Team comprises of the Purchasing Card Support, P2P Support, P2P Transactional Processing Domestic and Foreign currency payments processing, Expenses Support, Studentship and Student Expenses Teams & Supplier Compliance and Payments Teams.

About the role:

The primary purpose of the role is to assist the Supplier Compliance and Purchasing Card Team with the supplier onboarding process, processing of business-critical payments, and assisting with the universities purchasing card support and query resolution function.

The role holder will also work in partnership with the Procurement Strategy Team, P2P Expenses and AP Transaction data entry teams to assist in processing master supplier file vendor data in accordance with policy and procedure.

You will assist with banking data security checks and input business-critical, time-sensitive payments. Additionally, you will support data entry tasks to meet seasonal workload demands, particularly within the Accounts Payable Transactional Processing Team. Once the Helix Ticketing System is fully implemented, you will also handle centralized emails and enquiries through the system.

Reporting to the New Supplier Compliance and Payments Team lead, this is an exciting opportunity to be a key part of supporting the delivery of the purchasing card and supplier payments compliance service.

This role offers an excellent opportunity to gain broad experience in business operations within a large and complex directorate, making it ideal for those looking to develop their career in higher education administration.

This is a full-time post (35 hours per week), and you will be offered an indefinite contract.

About you:

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

1. Good Standard of Education High School Diploma or Equivalent
2. Computer Literate
3. Excellent Customer Service Skills
4. Numeracy Skills
5. Effective communication written and verbal
6. Collaborative and capable of building strong working relationships across all levels of the organisation
7. Skilled at multitasking and handling multiple priorities simultaneously and able to work under pressure to meet strict deadlines
8. High level of attention to detail

Desirable criteria

1. Prioritising Large Volumes of work
2. Intermediate Excel Skills
3. Experience of Working in an accounts payable environment

Downloading a copy of our Job Description

Full details of the role and the skills, knowledge and experience required can be found in the Job Description document, provided at the bottom of the next page after you click the “Apply” button, above. This document will provide information of what criteria will be assessed at each stage of the recruitment process.

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