Registry Officer (Assessments)

Purpose

• To work as part of the team to manage the assessment of students for modules and programmes aligned to a Faculty or Department.
• To advise on and implement assessment procedures and ensure adherence to the University Regulations.

Principal Duties

• To acquire a good knowledge of University Assessment and Programmes Regulations.
• To ensure consistency of approach and the sharing of best practice across Departments and Faculties.
• Responsible for managing the assessment of students for modules, and programmes aligned to a Faculty and or Departments, including out of phase assessment activity.
• To ensure the) assessment information is accurate and current including Programme Specifications for use in producing Diploma supplements.
• Produce and distribute an assessment and programme calendar and deadlines in conjunction with other Assessment Officers and the Faculty Deputy Deans to the Staff and Student Helpdesk
• To Discuss extenuating circumstances (EC) with individual students, judging their case on the basis of accepted guidelines and on special circumstances, provide options for the way forward and implications for the progression of the student and refer to other agencies e.g. counselling service.
• Record deferrals (and brief details of student’s circumstances where appropriate) and monitoring profiles, in particular for EC Panels and Assessment Board use.
• Input grades and other assessment information into MISIS, liaising the Department and Programme Administration Managers as appropriate to coordinate grade entry and to promote and provide training on the use of online grade entry to academic staff.
• To ensure integrity of all assessment related data recorded on MISIS.
• To Publish results, and manage system for production of letters and transcripts to students. Produce student transcripts/ diploma supplements. Provide advice to students on the implications of their results.
• To work as part of the Exams Team in the preparation of the University exam periods and to assist with the running of the exams as directed by the Exams Office Manager at pre-agreed periods and to assist with the sample pack process as required.
• Contribute to the continuous enhancement of the processes and procedures of the Assessment team.
• Other tasks that may be required by Academic Registrar, with particular reference to major events such as, enrolment and induction, examination invigilation, UCAS Confirmation and Clearing and graduation ceremonies, when all administrative staff are expected to participate.

Education Required

• A-level or an equivalent qualification

Experience Required

• Working in a Higher Education environment
• Organising and coordinating workloads and managing time through peak periods
• Maintaining professional relationships and providing stakeholders with a positive experience
• Managing projects that inform service improvements ensuring consistency in practice
• Servicing Assessment Boards, taking accurate minutes and monitoring actions
• Handling sensitive and confidential situations
• Pro-actively engaging in and leading continuous improvement activities and innovations

Knowledge Required

• Student management data systems
• Microsoft packages especially word and excel
• General Data Protection Regulations (GDPR) requirements
• Demonstrable commitment to fairness and the principles of equality and inclusion

Skills Required

• Positive attitude in approach to work and dealing with colleagues and stakeholders, working proactively, unsupervised and taking independent action and decisions
• Time management skills that allow for flexibility in approach
• Clear and concise communication with the ability to address different stakeholders in a variety of formats
• Excellent attention to detail Equality Diversity and Inclusion
• Essential: Demonstrable commitment to fairness and the principles of equality and inclusion.