Examinations and Timetabling Coordinator

The Faculty of Mathematics at the University of Cambridge is seeking to appoint an Examinations and Timetabling Coordinator to oversee undergraduate assessments - from exam preparation to delivery - as well as to manage complex lecture and exam timetables on behalf of the Department.

The post will be part of a team providing administrative support for the functions of the Undergraduate Office, supervising the work pertaining to examination, assessment and timetabling. The Undergraduate Office administers the undergraduate and postgraduate examinations; acts as first point of contact for internal and external queries relating to admissions, examinations and Faculty business; maintains key documentation including the lecture timetable; and provides administrative support to the Secretary of the Faculty Board in the servicing of the Board and its committees. The post holder will also act as a deputy for the Undergraduate Office Manager when needed.

The successful applicant should be educated to degree level or level 6 vocational qualification, or have an equivalent level of practical experience. Previous experience of administrative work is essential, as is an advanced knowledge of examination and/or course coordination.

The post holder will be an experienced and confident user of Microsoft Office, particularly Excel and SharePoint. They will also be a competent user of databases, for inputting, retrieving and summarising information, and will have familiarity with web editing, or be willing to learn. They will also have knowledge of, or a willingness to learn, specialist scientific applications, such as TeX and LaTeX, and the University's computing systems (in particular, the University's student records system, CamSIS, and Moodle).

Excellent organisational and communication skills and attention to detail are a must, together with a confident approach, tact in dealing with people at all levels, and the ability and willingness to work on your own initiative and within a team. Experience of supervising others is desirable.

To apply online for this vacancy and to view further information about the role, please click 'Apply' above.

On the online form, you should clearly explain the reasons for your application, and indicate how your knowledge, skills and experience match the requirements of the role as described in the Further Particulars. The full contact details of two referees should be included; at least one of whom should be contactable if you are invited to attend an interview.

Expected interview date is 31 March 2025.

Informal inquiries can be made by contacting Alexandra Hancock (Undergraduate Office Manager) at ugo-manager@maths.cam.ac.uk.

For enquiries regarding the vacancy or the applications process email LE45277@maths.cam.ac.uk.

Please quote reference LE45277 on your application and in any correspondence about this vacancy.

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society. We particularly welcome applications from candidates from a BAME background for this vacancy as they are currently under-represented at this level in our Department.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK. The University is unable to issue sponsorship under the Skilled Worker Visa route for this role as it does not meet the minimum skill and/or salary requirement.

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