Project Officer

Salary: Full time starting salary is normally in the range £32,296 to £34,866 with potential progression once in post to £39,105

Contract Type: Fixed Term contract up to May 2026

Role Summary

The Student Administration division of Registry is undergoing an exciting period of transformation. This role will play a key part in driving overall business process improvement, ensuring the sub-division operates efficiently and effectively.

You will assist in the management of designated projects across the Student Administration sub-division of Registry, or manage and deliver smaller projects or elements of projects, devising and delivering project plans.

In order to flexibly use staff resource, you may be asked to work elsewhere in the department during periods of peak operational activity.

Main Duties

The Project Officer will manage smaller projects in their entirety or manage elements of larger projects or assist in the management of one or more larger projects through the provision of well-developed and timely project management support. You will be expected to work proactively, and use your initiative and planning skills to set your own priorities to ensure progress is maintained as expected, identify any issues and propose solutions.

• To support project delivery, project boards, workstreams and working groups within an overall project or manage elements of larger projects or smaller projects on your own. 
• Support may include some or all of the following:
  • carrying out project planning activities; 
  • identifying milestones which will need to be adhered to;
  • data collection and analysis; 
  • milestone tracking/key performance indicator tracking;
  • developing and proposing solutions for any issues; 
  • recommending improvements to project management; 
  • preparing progress reports for project boards or other meetings; 
  • assisting with stakeholder management, developing and maintaining regular contact with internal and external stakeholders to understand requirements;
• assessing and escalating issues and risks as appropriate.
• Contribute to developing communications plans, presentations, and promoting the projects and outcomes of projects/workstreams.
• Maintain an up-to-date knowledge of project management methodologies.

Required Knowledge, Skills, Qualifications, Experience

• Educated to Degree level (or equivalent qualifications). Where no equivalent qualification is held, significant practical relevant experience and expertise in a similar role will be required.
• Significant practical experience in a similar role, experience of using project management tools.
• Evidence of literacy and numeracy, with the ability to write clearly, and to analyse information and data.
• Highly proficient IT skills, including the wider MS Office suite of programmes including Excel and PowerPoint.
• Ability to understand policy, processes and procedures, but also to recommend improvements and implement changes.
• Excellent analytical skills used to produce reports, identify issues and resolve them decisively.
• Excellent interpersonal skills. The post holder must inspire confidence and command authority with a range of colleagues and provide excellent customer service at all times.

Informal enquiries to Rosie Birch, email: a.r.birch@bham.ac.uk 

To download the full job description and details of this position and submit an electronic application online please click on the 'Apply' button above.

Valuing excellence, sustaining investment
We value diversity and inclusion at the University of Birmingham and welcome applications from all sections of the community and are open to discussions around all forms of flexible working.

Closes: 9^th March 2025

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