Administration Assistant

Do you have experience working in a clerical role, strong administrative skills and have good attention to detail?  If so, we would welcome your application to this ongoing, full-time role.

As a member of the Catering Department’s Administration team, the role holder provides comprehensive, end-to-end administrative support to various teams across the Catering Department and will also manage, maintain and manipulate data for a range of processes and systems. 

With a broad understanding of the routine activities required to ensure the smooth and efficient administration of the various activities across the Catering section, the role holder will be largely self-managed responding to students and colleagues from across the University as well as visitors and external contacts on routine matters, ensuring a courteous and efficient response at all times.

 As an Administration Assistant, you can expect to be involved in:

• Providing administrative support to various functions across the Catering Department in the effective day to day administration of their section, working proactively to deliver assigned tasks without prompting. 
• Providing support in the organisation of meetings, events, and committees ensuring they are run efficiently with timely minutes being produced and that outcomes/decisions are passed on for action.
• Providing administrative support for a specific activity or function within departments to ensure that they operate efficiently and to agreed standards. This may include inputs into specific tailored databases from third parties. 
• Contributing fully to provide cover for administrator colleagues during leave and sickness to ensure teams are fully supported.
• Acting as the point of contact for staff and visitors to the department providing a courteous and effective service. Liaise specifically with contractors, as directed, in respect of technical queries that need to be passed on to other managers. 

What will you bring to the role?

• GCSE English and Maths (Grade C/4 or above) or equivalent
• Previous experience in a clerical role
• Good IT skills, particularly Microsoft Office packages
• Excellent oral and written communication skills 
• Good attention to detail/accuracy

What we can offer in return:

As a member of our team, you can expect a friendly, open and collaborative working environment and support in your development and wellbeing. You'll enjoy a range of great staff benefits including:

• Hybrid working options allowing a flexible blend of office and home working (to be agreed in line with business needs)
• 43 days' leave per year (personal leave, bank holidays and additional days allocated for the Christmas period, pro rata for part-time staff)
• Excellent pension scheme with generous employer contributions
• Corporate employee-funded healthcare plan, in partnership with Benenden Health

For more information about what you can look forward to if you join us, visit our dedicated webpage: Working at Kent

We are ambitious for our people, our communities and the region we serve – join us in making the world a better place. Visit our website for more on who we are: http://www.kent.ac.uk/about/

Please see the links below to view the full job description and to apply for this post. For further information regarding the application process, please contact peopleserviceshr@kent.ac.uk quoting CS-342-24

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