Secretary to the Deputy Head of Department and Director of Postgraduate Studies (Fixed Term)

We are seeking a highly organised and professional individual to join our team as a secretary, working under the Executive Assistant to the Head of Department. This pivotal role will provide administrative and secretarial support to the Deputy Head of Department and the Director of Postgraduate Studies.

In this position, you will be responsible for managing complex diaries, handling enquiries with the utmost professionalism, and coordinating expense claims. You will meticulously organise programs for visiting academics, ensuring that all arrangements are in place.

You will have exceptional organisational skills, which will be essential when managing departmental committees, booking venues, compiling agendas, and recording minutes. Additionally, you will support the organisation of conferences and events, maintain departmental webpages, and produce informative updates and bulletins as required.

Data management will be a key aspect of your role, and you will assist the Executive Assistant with various Head Office functions and provide cover during periods of absence.

Your office will be based in the Jeffrey Cheah Biomedical Centre, but you may on occasion also be required to work in the Cambridge University Hospitals or the Victor Phillip Dahdaleh Heart & Lung Research Institute, all of which are located on the Cambridge Biomedical Campus. 

We offer a friendly and supportive working environment, with ample opportunities for professional growth and development. This role provides a unique opportunity to work closely with both senior academics and Professional Service Staff, and to contribute significantly to the efficient operational needs of our department.

If you are a dedicated and adaptable professional seeking a challenging and rewarding role, we invite you to apply and join our dedicated team.

The University does support hybrid and flexible working where the role permits, and expectations can be discussed either informally before submission of an application, or at interview.

Informal enquiries are welcomed and should be directed to Becky Fanning at HOD-EA@med.cam.ac.uk.

Fixed-term: The funds for this post are available for 3 years in the first instance.

To apply online for this vacancy and to view further information about the role, please click the 'Apply' button.

Please ensure that you outline how you match the criteria for the post and why you are applying for this role on the online Application form.

Please include details of your referees, including email address and phone number, one of which must be your most recent line manager.

The closing date for applications is: 5th January 2025

The interview date for the role is: To be confirmed

Please quote reference RC44443 on your application and in any correspondence about this vacancy.

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.

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