Information Manager

Contract Type: Fixed Term Appointment – 4 years

Location: BAS Cambridge with possible short (up to 4 weeks) visits to research stations in Antarctica. Normal working will be a hybrid model based on 60% at BAS Cambridge and remainder of time working from home. 

Background/Overview 

NERC/BAS has taken delivery of its new polar research vessel, the RRS Sir David Attenborough.  This was part of a £300M programme of works, which also included a number of land-based infrastructure projects, such as wharf upgrades, station buildings and services improvements at the research stations, invested in improving our Antarctic infrastructure.  These projects are known collectively as the Antarctic Infrastructure Modernisation Programme (AIMP).  The next phase of this programme, with significant spend (c. a further £300M) over the next ten years, is now underway. The programme includes air capability and infrastructure improvements, the decarbonisation of the UK’s main research station at Rothera and delivery of a new zero emissions station at Signy. All projects have very significant environmental, renewable energy and sustainability drivers. 

NERC/BAS has entered into long-term partnering contracts with a Technical Advisor and a Construction Partner in order to deliver this challenging programme. 

The AIMP projects are part of a Government capital investment for the development of sustainable and efficient infrastructure. In addition, BAS is embarking on an extensive programme of transformation to achieve a number of objectives including using resources more effectively, realising the benefits of capital investments and the integration of BAS business systems and capability with other BAS functions. Effective AIMP information management can contribute to these objectives by enabling the digital delivery of the AIMP projects and laying the foundations towards a digitally enabled estate that is managed and maintained efficiently and sustainably post-construction, and support integration with other BAS business systems.

BAS has set up a Project Management Office (PMO) within the AIMP. This role sits within the PMO and is to support the AIMP Senior Information Manager to implement and deliver the AIMP Information Management Strategy, by managing information and developing procedures for information management in the AIMP. 

Duties:  

• Responsible for the management of all information within the AIMP and it’s associated projects.
• Develop the BAS AIMP SharePoint and MS Teams sites to support the proactive management of the AIMP information throughout its lifecycle.
• Establish and implement information management procedures for the AIMP SharePoint and MS Teams sites, for the procurement, storage, distribution, archiving and deletion of information including access and metadata management.
• Manage the implementation and development of the AIMP Common Data Environment (CDE), including developing policies and procedures for the administration, provision, dissemination, implementing collaborative workflows and approvals processes where required.
• Responsible for the coordination of the CDE workstream on the Digital Estates Delivery Project within the AIMP, working closely with the respective information managers and document controllers within the AIMP construction partnership.
• Provide line management to the CDE Document Controller and work closely with the CDE Business Application Support Engineer in the configuration, administration and management of the CDE.
• Develop and conduct regular audits to monitor and provide quality assurance of AIMP information and ensure integrity and compliance with appropriate policies, procedures, and standards, with particular reference to the ISO 19650 suite of standards.
• Develop and implement an information security management policy and plan for AIMP information and associated systems, ensuring compliance with Govt and UKRI policies and in alignment with the wider BAS information security framework.
• Ensure and support BAS and partnership staff in their adoption, training, responsibilities and use of AIMP information management systems, to ensure consistency in working practices and accountability of users.
• Represent the AIMP on the Information Systems Governance Board and the Digital Strategy Working Group to ensure integration and interoperability of AIMP information management with the wider BAS organisational information framework promoting coordination and alignment.
• Support and work with the other BAS AIMP team members in delivering the Antarctic Infrastructure Modernisation Programme (AIMP).
• Communicate the work of the AIMP to the wider community.
• Enrolment in training for the APM Project Management Qualification and ISO standards.

Skills Specification

Qualifications

Essential:

• Diploma/Degree or equivalent qualification or experience in an Information/Data Management or Technology related subject

Desirable:

• Trained in ISO 19650 Standards

Knowledge and Experience

Essential:

• Previous information management and document control experience
• Proficient in the use of SharePoint and MS Teams or other collaborative information management systems.
• Ability to engage with a variety of IT systems
• Ability to build internal and external relationships effectively
• Ability to work with diverse range of stakeholders and strong communication skills

Desirable:

• Experience of working within a public sector organisation
• Knowledge of Building Information Modelling (BIM) and ISO 19650 Standards
• Experience of working in a collaborative partnership
• Understanding of Project procedures, ideally with within a construction project context with knowledge of RIBA work stages
• Experience in using document control tools/Common Data Environments e.g. GliderBIM, ASite, ProjectWise, Aconex

Skills and Competencies

Essential:

• Excellent planning and organisational skills
• Ability to work independently and as part of a team
• Demonstrate independence, self-discipline and initiative in carrying out role
• Ability to organise and prioritise workload of self and others in order to meet deadlines and competing demands
• Form effective working relationships with staff of various levels of seniority and disciplines
• Proficient in the use of MS Office Suite (Excel, Word, Outlook, Project, PowerPoint)
• Good presentation skills.
• Proficient in written and spoken English language
• Proven ability to work in multi-disciplinary teams in a project or non-project environment
• Independence and initiative in carrying out role

Desirable:

• Experience of staff management, recruitment, and performance management 

Other requirements

Essential:

• Flexible and proactive approach to work, ability to adapt to agile projects
• Enthusiasm to develop skill set and professional development

The role holder will be required to have the appropriate level of security screening/vetting required for the role.  UKRI reserves the right to run or re-run security clearance as required during the course of employment. 

If you require the job information in an alternative format (i.e. email, audio or video), or would like any further information or support, please do not hesitate to get in touch at jobs@bas.ac.uk or alternatively you can call us on 01223 221508. 

Who are we?

British Antarctic Survey (BAS) delivers and enables world-leading interdisciplinary research in the Polar Regions. Its skilled science and support staff based in Cambridge, Antarctica and the Arctic, work together to deliver research that uses the Polar Regions to advance our understanding of Earth as a sustainable planet. Through its extensive logistic capability and know how BAS facilitates access for the British and international science community to the UK polar research operation. Numerous national and international collaborations, combined with an excellent infrastructure help sustain a world leading position for the UK in Antarctic affairs. British Antarctic Survey is a component of the Natural Environment Research Council (NERC). NERC is part of UK Research and Innovation www.ukri.org. 

We employ experts from many different professions to carry out our Science as well as to keep the lights on, feed the research and support teams and keep everyone safe!  We aim to attract the best people for our jobs.  If you are looking for an opportunity to work with amazing people in amazing places, then British Antarctic Survey could be for you.

Our vision

At BAS, our vision is to be a world-leading centre for polar science and operations. Making our vision a reality depends on the excellence and diversity of our staff. We are committed to creating a workplace where all our staff can flourish and succeed.  BAS is a Disability Confident employer, we are proud to hold a bronze Athena Swan award and we are a member of enei, the Employers Network for Equality & Inclusion.

Working at BAS

Choosing to come to work at BAS means that you will have access to a whole host of benefits from a defined benefit pension scheme, excellent holiday entitlement, access to employee shopping/travel discounts and salary sacrifice cycle to work scheme.  You can find out more about our benefits here.  

We appreciate the importance of achieving work-life balance and support this with several family and carer-friendly policies. Plus, a flexible working policy for those who may wish to amend their working pattern or arrangement.  We also operate a hybrid working policy to support the balance of working time between the office and home.