Faculty Executive Assistant and Office Administrator

About the Role

We are looking to appoint an enthusiastic and highly organised individual to the role of Faculty Executive Assistant and Office Administrator in the Faculty of Humanities and Social Sciences. This role provides proactive, effective and efficient secretarial and administrative support to the Faculty’s Leadership and Senior Management Team (Deputy Vice Principal and Faculty Deans, as assigned) ensuring they are always fully briefed and prepared in the execution of their duties.

As well as encompassing the traditional responsibilities of an Executive Assistant role, managing complex diaries and handling a number of competing priorities, the post holder will be expected to work collaboratively with other team members within the Faculty Office to deliver daily support for key operational areas assisting in the smooth and effective running of Faculty operations. This role will involve working with a range of stakeholders across the Faculty and the broader University, in particular the Faculty Deans and Deputy Deans for International, Research and Education, Academic Lead for EDI, the HR and Finance Business Partners and Professional Services colleagues in the Office of the Principal. The post holder will also liaise with a wide range of people at all levels both internal and external to QMUL and will be expected to represent the Faculty Office and the University in a professional, efficient, welcoming and courteous manner.

The successful candidate will be proactive in providing high quality administrative support, will have excellent communication and IT skills, outstanding attention to detail, and the ability to maintain confidentiality at all times.

About the Faculty

The Faculty of HSS combines research excellence with a strong commitment to growth, innovation and diversity in our educational activities. Public engagement, partnerships, cross-disciplinary collaboration and the generation of research with broad and compelling public benefits are all central to the Faculty’s success. Queen Mary’s global reputation is supported by our distinctive excellence across humanities and social sciences. Law, together with History, Drama and English regularly appear in subject rankings of the top 50 universities in the world. Geography, Linguistics, and Drama have each been ranked first in previous research excellence exercises. Our Centres and Institutes drive Queen Mary’s local, national and global reputation, including the Institute for the HSS and the Mile End Institute. Our academic schools work together effectively, generating excellent research, teaching and learning opportunities across a broad disciplinary range.

Benefits

We offer competitive salaries, access to a generous pension scheme, 30 days’ leave per annum (pro-rata for part-time/fixed-term), a season ticket loan scheme and access to a comprehensive range of personal and professional development opportunities. In addition, we offer a range of work life balance and family friendly, inclusive employment policies, flexible working arrangements, and campus facilities.

Queen Mary’s commitment to our diverse and inclusive community is embedded in our appointments processes. Reasonable adjustments will be made at each stage of the recruitment process for any candidate with a disability. We are open to considering applications from candidates wishing to work flexibly.

This is a full-time, fixed-term position for 12 months, with the potential to become permanent subject to funding. The starting salary will be Grade 4, in the range of £39,065-£43,305 per annum (pro-rata), inclusive of London Allowance.

Informal enquiries should be addressed to Kathryn Keith O’Sullivan, Faculty Operations and Projects Manager (Interim), Humanities and Social Sciences at k.keith-osullivan@qmul.ac.uk.

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