Senior Course Administrator (Professional and Open Access Courses)

Oxford University Department for Continuing Education (OUDCE) is seeking to appoint a Senior Course Administrator to organise and deliver residential summer schools, short courses, and projects aimed at international students. 

About the role 

The role will involve being the sole administrator for a number of programmes which include courses held during the academic term as well as the summer period, both residential and non-residential. 

As the Senior Course Administrator, you will be responsible for both the preparation and delivery of the programmes and will carry out a range of duties. These will include, but are not limited to, answering student enquiries, liaising with tutors to ensure course details are correct and that contracts are prepared and processed correctly, setting up course websites on departmental systems, maintain up-to-date and accurate data using departmental systems, and to register students in person on the day the courses are held. 

During the summer, you will be expected to liaise on a daily basis with principal tutors, programme directors, course tutors, college conference teams, and summer school assistants to ensure the smooth running of each programme.

Whilst you will generally focus on the administration of your own portfolio of courses, you will be required to be flexible in supporting other colleagues in the team and across the Department, as and when required. 

This is a full-time position, available on a permanent contract. 

About you 

You should have a solid background in student administration, with excellent organisational and time management skills. 

You will be experienced in the preparation and delivery of residential summer schools for international participants, as well as short courses and other events. You will have considerable experience of coordinating events in person and responding to queries by email, as well as face-to-face and over the phone. It is essential that you will be comfortable interacting with a diverse range of people of all ages and nationalities. Experience with financial arrangements such as preparing course budgets is also essential. 

Flexibility is important, as you may be required to take on additional administrative responsibilities related to course administration. Strong attention to detail, a collaborative working style, and the ability to manage multiple tasks efficiently are crucial. 

About us 

OUDCE provides opportunities for people from a wide variety of backgrounds to benefit from the University’s rich and unique resources. We are ambitious and forward-thinking, with a strong sense of identity and community. Our mission is to inspire people locally, nationally and globally by extending access to Oxford’s world-class teaching and resources through flexible and inclusive opportunities for study and research. 

Colleagues uphold the Mission, Vision and Values of the Department and actively promote a culture of equality, diversity and inclusion. 

What we offer

Your happiness and wellbeing at work matters to us, so we offer a range of family friendly and financial benefits including:

• An excellent contributory pension scheme
• 38 days’ annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Membership to a variety of social and sports clubs
• Discounted bus travel and Season Ticket travel loans

Application process 

You will be required to upload a covering letter/supporting statement, CV and the details of two referees as part of your online application. 

To make informal enquiries about the post please contact personnel@conted.ox.ac.uk 

The closing date for applications is 12 noon on 17 October 2024 

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