Academic Programmes Assistant

Location: NDM Operations – Academic Programmes Centre located within Centre for Human Genetics, Roosevelt Drive, Oxford, OX3 7BN and on occasion Stoke House, 7 Stoke Place, Headington, Oxford OX3 9BX

We have an exciting opportunity to recruit an Academic Programmes Assistant to help support the Academic Programmes Centre, Nuffield Department of Medicine provide the highest level of support for all its current and future educational offerings including DPhil and MSc programmes, short courses and summer schools.

You will work under the supervision of the Academic Programmes Officer, while supporting one of the NDM academic programmes, you will work together with the academic team delivering the course: this may be: Course Directors, Course Co-Directors and Module Leads, Directors of Graduate Studies, Assistant Directors of Graduate Studies, lecturers, teachers, and supervisors.

You will be responsible for supporting the Programme Officer with admissions, assessment-related logistics, on-course student progression, and administrative support. You will be tasked with keeping track of expenditures relating to lecturer accommodation, travel, and course catering, recording data on the course finance spreadsheet. You will also be responsible for helping monitor course emails and respond to queries, managing email inboxes in a timely and professional manner at all times; highlighting complex or difficult emails or inquiries to the Programme Officer as soon as possible.

To be successful in this role, you will be educated to GCSE level including English and Maths, or equivalent, and will have previous administrative experience. You will have excellent communication skills, both written and verbal, and will be able to collect, collate, store, and disseminate information in a GDPR-complaint manner. You will also be able to work independently as well as a part of a team and have an adaptable and reliable a flexible approach to working.

Applications for this vacancy are to be made online via the ‘Apply’ button above, and you will be required to upload a supporting statement and CV as part of your online application. Your supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience.

This position is offered full time on a fixed term contract until 1 September 2027 and is funded by the Department.

Only applications received before 12 midday on Friday 13 September 2024 will be considered. Please quote 174758 on all correspondence.

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