Executive Assistant

The role

The School of Biochemistry is seeking a full time Executive Assistant to join our busy, friendly school team.

You will join a small executive team responsible for day-to-day support of school activities and will likely be involved in engaging student ambassadors, supporting induction of new staff and coordinating our honorary staff amongst other tasks.

The Executive Assistant supports senior members of the school in diary management, school activities and events and will need to exhibit tact, discretion and maintain a high level of confidentiality.

Independence and initiative will be required to react to changing priorities and work circumstances, with scope to make decisions within your own remit. You will organise your own day-to-day workload to meet objectives.

You will need knowledge of a range of IT systems and ideally have experience of university processes to proactively support the school and our academic and executive team colleagues.

The anticipated start date would ideally be as close to the start of October 2024 as possible with interviews likely to be held on the Tuesday 17^th September 2024

What will you be doing?

• Providing complex diary management and support for senior school academic staff.
• Updating webpages and creating web content.
• Liaising with the EDI lead on school digital communications.
• Supporting school activities, for example, recruitment, induction, and office moves.
• Helping to draft school communications, including weekly online bulletins.
• Servicing committee meetings.
• Coordinating honorary and associate staff
• Organising events and assisting with staff recruitment processes both online and in person.

You should apply if

• You have excellent organisational, customer service, and written and verbal communication skills.
• You have good digital communication skills and experience of updating and creating web content
• You can complete tasks to a high level of accuracy.
• You are flexible and a good team player, as well as being able to work independently and show initiative.
• You can work in a busy, positive environment, both multi-tasking and reacting quickly to changing circumstances, but also be proactive in improving processes.
• You are experienced in using a range of IT systems and are able to adapt to new systems and processes quickly.

Additional information

For informal queries about the role please contact:

Naomi Boardman naomi.boardman@bristol.ac.uk (on leave  between 19th – 30th August)

or

Jane Fitzwalter jane.fitzwalter@bristol.ac.uk

This advert will close at 23:59 UK time on Sunday 1st September 2024

Interviews are likely to be held on Tuesday 17th September 2024.

Our strategy and mission

We recently launched our strategy to 2030 tying together our mission, vision and values.

The University of Bristol aims to be a place where everyone feels able to be themselves and do their best in an inclusive working environment where all colleagues can thrive and reach their full potential. We want to attract, develop, and retain individuals with different experiences, backgrounds and perspectives – particularly people of colour, LGBT+ and disabled people - because diversity of people and ideas remains integral to our excellence as a global civic institution.

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