School Administrative Assistant

The role

The Research Administration Team at the University of Bristol Business School is seeking an enthusiastic and pro-active Administrative Assistant to help support their research activities.

Being a relatively new Business School, the Research Administration Team has expanded to reflect the wide variety of developing research activities and priorities in the school. Now comprising of six people, the team is split into two core areas: Research Funding and Operations, and Impact, Engagement and the Research Excellence Framework (REF). This role will be split across both sides, with tasks including booking travel and catering for Research Group/Academic Group activities and other events, sending out school-wide communications in the form of newsletters and updating SharePoint pages, and helping to track impact and engagement activities by using different systems and maintaining an awareness of activities happening in the school. There will also be a variety of ad-hoc administrative tasks as new research activities are developed. This will provide opportunities for the successful applicant to learn more about research in higher education and develop hard skills using different systems, as well as having an input in developing new team activities and ways of working.

The role will be based in Howard House, and it is expected that the position holder will work on campus four days a week and the fifth day from home (with some flexibility depending on activities). 

What will you be doing?

The role holder will play a key role in supporting the activities of the Research Administrative Team in the Business School.

Key duties include:

• Supporting academic staff with queries in person, via the telephone and via email, organising travel and accommodation, as well as raising Purchase Orders.
• Daily administration of the team’s email mailbox, electronic filing, formatting of documents, dealing with routine enquiries, and delivering communications in a professional and efficient manner.
• Supporting research activities, for example, updating spreadsheets to track research interests, impact and engagement activities.
• Drafting school communications, including the School Research Newsletter.
• Organising events, including seminars, by booking meeting rooms, ordering catering and advertising events internally or externally.
• Taking initiative to engage with the research culture of the Business School. For example, attending events to learn more about the research activities happening in the school and the wider context of these, as well as seeking out opportunities both inside and out of the school to develop knowledge of research, strategies, and other areas of interest.

You should apply if

• You have excellent organisational, communication and customer service skills.
• You can complete tasks to a high level of accuracy.
• You are flexible and a good team player, as well as being able to work independently and show initiative.
• You can work in a busy environment, both multi-tasking and reacting quickly to changing circumstances, but also be proactive in improving processes.
• You are experienced in using a range of IT systems and are able to adapt to new systems and processes quickly.

Additional information

For informal queries about the role please contact:

Harriet Brooks, School Research Manager, Email: Harriet.brooks@bristol.ac.uk

This advert will close at 23:59 UK time on Monday 29th of July 2024

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