Senior Administrator

Hours: Part Time (21.6 working hours per week)

Contract Type: Fixed Term contract up to August 2025

The Institute of Clinical Sciences is one of eight Institutes in the College of Medical and Dental Sciences. The Institute co-ordinates teaching and student engagement activity, equips students with the skills to deliver outstanding healthcare and carry out life-changing medical research.  It has a major role in the delivery of teaching a large undergraduate student base and a significant volume of postgraduate research and taught activity.

Duties include day-to-day management and administration of all non-research accounts, approval of requisitions and coordination of journals and recharges, handling of large numbers of non-pay expense claims (student claims), maintenance of records and audit trails to support sound budget management and audit compliance, including some first-line investigations and corrections.

The post-holder is a key contact in the Institute for compliance with University financial regulations, proactively identifying training needs and supporting education and compliance. The post-holder provides administrative leadership for the non-research contracts management process in the Institute.

Educated to A Level standard, or equivalent level 3 qualification such as a Level 3 NVQ, or level 3 national diploma or relevant work experience evidencing the skills and ability to undertake the role.

Minimum of grade C/4 in Mathematics and English at GCSE or equivalent.  Experience of managing budgets and analysing data and of working in an administrative role in a fast-paced and complex environment. They will be able to work with a diverse range of stakeholders courteously, diplomatically and confidentially and will have excellent organisational and IT skills.

Main Duties

• You will be able to deal with complex systems and procedures and will be expected to offer advice on these, including deciding on the response to more complex queries. 
• You will be expected to exercise your judgment on the answer to queries or on the direction of work within parameters set by your manager. On a day to day basis you will be expected to resolve more complex queries without necessarily referring to your manager. 
• If you have a supervisory role, you will line manage your staff taking responsibility for co-ordinating and prioritising the work of others. If not in a supervisory role you will still be expected to act as a role model and coach members of the team.

Required Knowledge, Skills, Qualifications, Experience

• Educated to A Level standard, or equivalent level 3 qualification such as a Level 3 NVQ, or level 3 national diploma or relevant work experience evidencing the skills and ability to undertake the role. 
• Minimum of grade C/4 in Mathematics and English at GCSE or equivalent.
• Experience of managing budgets and analysing data, within a financial or HE/NHS environment.

Informal enquiries to Jo Dalton-Knight, Operations Manager j.l.dalton-knight@bham.ac.uk 

To download the full job description and details of this position and submit an electronic application online please click on the 'Apply' button.

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We value diversity and inclusion at the University of Birmingham and welcome applications from all sections of the community and are open to discussions around all forms of flexible working

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